How To Write a Lunch Meeting Invitation (With Template and Examples)

I’d like to extend an invitation to you and your colleagues to join us for lunch at one of our offices at [state address] on [date/time] on behalf of [insert host name/company name]. It won’t be long before our businesses are collaborating to accomplish the same objectives, and that will be the ideal time for us to get to know one another better and talk about the direction of our company. Prior to [insert date], kindly call our reception at [insert contact number] to confirm your attendance. We appreciate you and hope to see you at the meeting.

How to write a lunch meeting invitation

The steps you can follow to write an email invitation for a lunch meeting are as follows:

1. Write the subject line

Writing a subject line for a meeting invitation is the first step in writing one. Include the event and the time in the subject line of an email when writing a subject line about an event. For example, you could write, “Lunch Wednesday at 1 p. m. The recipient will understand that the email is a time-sensitive invitation this way.

2. Write a salutation

Next, you can begin the email by writing a salutation. Depending on your industry and your professional relationship with the email recipient, you may want to use a more formal tone.

3. Write a sentence inviting the recipient to lunch

You can invite the recipient to a lunch meeting in the email’s opening line. To ensure that the recipient has all the necessary information before the meeting, be sure to suggest a date, time, and location for the lunch.

4. Add additional information

Next, you can add any extra details in the email’s final sentence. In your email inviting people to the lunch meeting, you should also include the following information:

5. Sign the email

The email can then be signed with your name and a salutation. You can skip this step if your email signature is automatically generated.

6. Reread the email

You can read the email again before sending it to make sure all the information is accurate. Spelling and grammar errors can also be fixed by rereading an email before sending it. This can give your email a more professional tone.

7. Add recipient and send

Lastly, you can add a recipient to the email. You can avoid sending the email before you’ve reviewed it by adding a recipient as a final step.

What is a lunch meeting invitation?

An invitation to a lunch meeting can provide a client or other professional contact with the chance to meet for lunch and talk about professional matters. The majority of people invite lunch meetings with their professional contacts via email, but occasionally you can do so in person, over the phone, or via text. Your profession, industry, and business relationship with the person you’re inviting to lunch can all affect how you communicate.

Tips for writing a lunch meeting invitation

Here are some pointers you can use when sending someone an email invitation to a business lunch meeting:

Lunch meeting invitation template

Here is an example of how to format an email inviting people to a lunch meeting:

Subject: [Email subject with event, day and time]

[Salutation] [Recipients name],

[Sentence inviting the recipient to a lunch meeting. ] [Sentence discussing the reason for the event, if necessary. ].

[Sentence providing more details about the lunch meeting, such as your level of flexibility regarding the date, time, or location, as well as any materials the recipient might need to bring to the meeting ].

[Salutation],

[Your name or email signature]

Lunch meeting invitation examples

Below are examples of invitation emails for a lunch meeting:

Example 1

Subject: Lunch at 2 p.m. Wednesday

Mr. Pritchett,

Your office supply contract is up at the end of the month. Are you available to meet for lunch at 2 p. m. in order to talk about extending your contract with us on Wednesday at Marty’s Cafe?

Over the past three years, Simons Office Supplies has enjoyed meeting your company’s needs. Im looking forward to discussing your contract further. If you’d prefer a different time or location for the meeting, kindly let me know.

Regards,

Leonard Smith

Example 2

Subject: Marketing strategy meeting Friday

Hello Sonya,

I’ve made significant progress toward the marketing goals we set at our previous meeting. Id like to get together to further discuss strategy. Are you available to meet at Caparelli’s for lunch on Friday at noon?

Bring the quarterly reports so we can discuss the campaign’s progress. If noon doesn’t work with your schedule, I’m willing to change the time of our meeting.

Im looking forward to meeting with you!

Thank you,

Amelia Tomlinson

Invitation en français au Lunch Meeting Firatàrrega + “Automatàrium”+”Espai Conxita”

FAQ

How do you write a lunch invitation?

1. Write the subject line. Writing a subject line for a meeting invitation is the first step in writing one.
2. Write a salutation. …
3. Write a sentence inviting the recipient to lunch. …
4. Add additional information. …
5. Sign the email. …
6. Reread the email. …
7. Add recipient and send.

How do you write a meeting invitation?

1. Write a concise subject line.
2. State the time and location.
3. State a clear purpose.
4. Share your meeting agenda.
5. Ask attendees to RSVP.
6. End with a professional signature and branding.

How do you announce a business lunch?

1. Send Invitations Online and In Advance. …
2. Pick the Perfect Location. …
3. Pick Easy to Eat Food Options. …
4. Book Your Table in Advance. …
5. Announce the Menu Choices Before the Business Lunch. …
6. Make Sure Everyone Has the Same Number of Courses. …
7. Choose a Facilitator to Conduct Business.