How To Add Your Signature in Outlook (Plus Examples)

2. The Signatures window will now be displayed. If you have never created a signature before, a blank template titled Standard will be available. Click on the plus sign (+) in the bottom-left corner of the signature name list to add a new signature for use.

3. Your signature will now be available for use. The provided text will be automatically added to any new messages, replies, and/or forwards you create if the signature is set to default. Select the Signature button, choose the signature name from the provided drop-down list, and then manually add a signature to each message by doing so.

1. Download the Outlook app and sign in.
2. Tap the Outlook icon in the upper left corner. …
3. Tap the Settings gear icon in the bottom left.
4. Scroll down and choose Signature. …
5. Tap Signature and clear the message field.
6. Type in your name and/or contact information.

How to automatically include a signature on emails

You can make sure the recipient can identify you and reach out to you in another way if they so choose by setting up automatic signatures. If you want to end your emails with a disclaimer or legal statement but don’t want to manually type it in each time, automatic emails can also be helpful. You can use Outlook to automatically add a signature to all of your emails by following these steps:

1. Open Outlook.com and select the settings icon

The settings icon in Outlook is a tiny picture of a gear. The settings icon may be located in your browser’s taskbar at the top of the screen or in a drop-down menu that you can access by clicking the three dots next to your Outlook profile photo. Dark mode and “Focused inbox” are among the options available when you click the settings icon. “.

2. Search for “email signature” in the settings search bar

There is a search bar at the top of the “Settings” menu that says, “Search Outlook settings.” You can type “email signature” into this search bar. Choose “Email signature” from the choices that appear when you click the search bar. When you do, Outlook directs you to the settings’ “Compose and reply” section.

3. Name and create your signature, then press “Save”

You can name your signature in the first text box after you open the “Compose and reply” section and create it in the second. To add the signature to your options after filling out both fields, click the blue “Save” button at the bottom of the screen. If you want to add more signatures for various situations, you can do so by choosing the “New signature” option next to the plus sign above the text box. “.

4. Set your new signature as the default for new messages, replies and forwards

You can set the desired signature or signatures as the default for new messages, replies, and forwards once you have them. To do this, choose the desired option from the drop-down menu, then choose the desired signature. For instance, you can choose your signature from the menu next to “For New Messages” so that it is automatically applied to new messages.

How to add a signature in Outlook manually

You might want to manually add a signature after writing an email to save time writing it. You can also make sure you always include the necessary information by creating a standard signature and using it whenever you need to. You can take the following actions to manually add your signature to Outlook:

1. Open Outlook and select “New Email”

Open Outlook and click the “New Email” option in the top left corner. If you don’t see this option, go to the “Home” page, which is on the taskbar between the “File” and “Send/Receive” options. A new window opens when you choose “New Email,” allowing you to write and address your message.

2. Locate the “Signature” option on the taskbar

Select the “Signature” option in the new message window’s taskbar. It might appear as a picture of a pen and paper, depending on the size of your window, or you can select the three dots on the taskbar’s far right to find it in the drop-down menu. Enlarging your window can make it easier to find the option if you’re having trouble.

3. Using the drop-down menu, select “Signatures…”

If you have any saved signatures, a drop-down menu will appear after you choose the “Signature” option, showing you your current signatures. ” option. Choose the “Signatures. ” option from the drop-down menu. A new “Signatures and Stationery” window appears after you do this.

4. To create a new signature, select “New”

There is a selection box with the text “Select signature to edit” in the “Signatures and Stationery” window. There are four options below this box: “Delete,” “New,” “Save,” and “Rename.” The window asks you to name your signature when you select the “New” option, then it clears the text box so you can type it. After entering your signature in this text box, click “OK” in the window’s bottom right corner.

5. After writing your email, input your signature

Return to the new message window to add your new signature. Locate and select the “Signature” option in the taskbar. You can choose the signature you want to enter from the drop-down menu. It appears after you select it at the end of your email or in the blank text box.

Example signatures you can use in Outlook

Depending on where you work and how much information you want to include, there are different ways to format your signature in Outlook. It may be a good idea to include a variety of contact methods if you freelance or deal with numerous clients. You can use the following sample signatures in Outlook emails:

Example 1

Sincerely,

Amara Burhan
Creative director
Bonnan Tech Inc.
(555)-555-5555

Example 2

Best wishes,

Ramiz Desidério
Engineering manager | New Products Co.
Phone: (555)-555-5555
Website: ramizdesidérioengineering.com

Example 3

Regards,

Joann Leighton
Writer and creator | Bestselling author
Leighton Publishing
(555)-555-5555

Please note that Indeed is not affiliated with any of the businesses mentioned in this article.

How to Add Signature in Outlook

FAQ

How do I insert my signature in Outlook email?

1. Sign in to Outlook. com and select Settings. > Click the top of the page to see all Outlook settings.
2. Select Mail >Compose and reply.
3. Type your email signature there, and then use the formatting tools to alter how it appears.
4. Select Save when you’re done.

How do I set up automatic signature in Outlook 365?

Under Mail > Layout, select Email signature. In the text box, create your signature. You can modify the formatting with the mini toolbar. To automatically add your signature to all outgoing emails, including replies and forwards, select the box that says “Messages I send: Automatically include my signature.”

How do I insert my email signature?

1. Open Gmail.
2. In the top right, click Settings. See all settings.
3. Add your signature text in the box under “Signature” You can format your message if you’d like by including an image or changing the text style.
4. At the bottom of the page, click Save Changes.