I’m __________ (Name of Student) and I attend your prestigious school, _________ (School Name), in class ___________. This letter requests that the school shift be changed from the __________ (morning/noon/evening/other) shift to the _________ (morning/noon/evening/other) shift in reference to the admission/registration/enrollment number __________ (mention admission/registration/enrollment number).
- Write down your name and address.
- Include the date you send the letter.
- Add your employer’s name and address.
- Include greetings and a request for schedule change.
- Mention previous schedule and your new schedule.
- Add the reason you’re asking for the change.
How to write a shift change request letter
You can use the following steps to create a letter asking for a shift change:
1. State your contact information
You can include all of the contact information for both yourself and the person you hope will approve your shift change request before writing the bulk of the letter. List your name, your job title, your city, your state, and your email address at the start of your letter. You can then list your employer’s name, the city and state where the business is located, and the name of the company you work for. Next, include the date that the letter was written.
2. Establish your exact shift change
You can specify your ideal shift in the majority of your shift change request letter. Describe your current shift and your ideal new shift in detail. You can also specify the timeframe for when you want to implement the change and how you might adjust to it.
3. Explain the reasoning behind your request
Knowing your motivations for changing your shift is frequently beneficial to an employer. If you explain to them why you want to change your shift, they might agree to your request. You can explain why you want to alter your work schedule in your letter, providing as much information as you can.
What is a shift change request letter?
A formal letter requesting a change in your work shift from one schedule to another is known as a “shift change request letter.” These formal letters typically outline your justification for the shift change, the time you’d like to make the change, your new ideal schedule, and what you can do to make sure the transition goes smoothly. These letters are usually brief, and it’s important to remember that employers have the final say on whether to comply with your request.
For a variety of reasons and for various lengths of time, you might need to switch shifts. For instance, if your work shift and a weeklong workshop are at the same time, you can ask to switch shifts just for that week. If your kids need a ride to and from school at eight in the m. and 4 p. m. You might request a permanent schedule change to work at night if you typically work these hours.
Tips for writing a shift change request letter
When composing your letter requesting a shift change, keep the following in mind:
Shift change request letter template
It can be useful to use a template as a guide when composing your shift change request letter. Heres a template you can follow when creating your letter:
[Your name]
[Your job title]
[City, state]
[Your email address]
[Company name]
[Employers name]
[Employers city and state]
[Date]
Greetings, [name of the supervisor, employer, or superior in charge of shift changes],
Im writing to request a change in my shift schedule. I currently hold the position of [position] at [company] and work [current work hours]. I would like to switch to working [desired shift] for the foreseeable future. This modification would occur [dates when you hope the new shift will start]
[Reason for wanting to switch shifts] is the basis for this request. I believe we can reach a compromise, and if I could work right now, I would be willing to [provide an incentive for the employer to change]. If possible, I’d be interested in talking about the issue in person.
To schedule a meeting time that is most convenient for you, feel free to call me at [your phone number]. I value your consideration and time, and I hope to hear from you soon.
[Signoff],
[Full name]
Example of a shift change request letter
When writing your own, it can be useful to refer to a sample shift change request letter for inspiration. Heres an example of this type of letter:
Emily Austin
Customer service agent Dallas, Texas
[email protected]
Katys Klothes
Michael B. Johnson
Frisco, Texas
February 10, 2021
Dear Mr. Johnson,
Im writing to request a change in my work schedule. I currently work from 9 a.m. to noon on Monday, Tuesday, and Wednesday. m. to 9 p. m. at Katys Klothes as a customer service agent. I’d like to switch to working Thursday, Friday, and Saturday for the foreseeable future. This change would take place beginning this Thursday.
I’ve just started working toward an associate’s degree at White Technical College, and I need your help because classes are held from Monday through Wednesday during my exact working hours. In order to make up for this loss, I would be willing to work an additional hour before opening and an additional hour after closing if I could still work these days. Im confident that we can reach an agreement. If possible, I’d be interested in talking about the issue in person.
Call me at (555) 212-6130 if you would like to schedule a meeting at a time that is most convenient for you. I value your consideration and time, and I hope to hear from you soon.
Thank you,
Emily Austin
How to Write a Request Letter for Shift Timing Change in Office
FAQ
How do I ask my boss for a shift change?
Dear Sir/Madam, I kindly request that you change my office shift from the night shift to the day shift. My daily shift is currently scheduled to run from ___ pm to ___ am. But I’d prefer to switch it to a day shift from ___ am to ___ pm.
How do you write a shift change email?
Please switch my shift from the night to the morning shift keeping in mind my current health. I’ve been assigned night shifts for the past two years, and I’ve always arrived at work on time. At work, I’ve always given it my all, and I’ve always tried to do what’s best for my company.
How do I request a change of work schedule?
- Determine exactly what you’re requesting.
- Recognize the types of requests that are reasonable and appropriate for your business.
- Schedule a meeting with your manager.
- State your case.
- Set clear expectations.
- If approved, transition as professionally as possible.
