When you receive a missed call from an employer or potential employer, it can be a nerve-wracking experience. You want to ensure you make the right impression when returning their call, but how can you do that? It’s important to remain professional and be prepared for the call, so you can make a good first impression. This blog post will provide some tips on what to say when returning a missed call about a job. We’ll discuss preparing for the call, making a positive first impression, and some other topics to consider. By following these tips, you can start off your conversation in the best way possible.
- Mention that you listened to their voicemail. …
- Inquire about the job’s availability. …
- Apologize to the person who called. …
- Express your continued interest. …
- Send an email in addition to a call. …
- Leave a voicemail. …
- Contact administrative staff at the company.
What to say when returning a missed call about a job
When you miss a call about a job opportunity, you can say or do any of the following seven things:
1. Mention that you listened to their voicemail
Check for any voicemails that a recruiter may have left from their initial call if you’ve missed a call regarding a job. Important instructions for contacting the recruiter, such as their preferred method of contact and their availability, may be included in the voicemail. Think about calling the person you missed back in a distraction-free, quiet environment. Consider stating your name and the reason for your call when a recruiter responds. Then, make an effort to emphasize that you listened to their voicemail and that you want to keep in touch with them.
2. Inquire about the jobs availability
Depending on how quickly you respond, there might be instances where a recruiter called you about the opportunity and then filled the position. When you get in touch with the recruiter, think about asking if the position is still open. As soon as the recruiter has made a choice, you can also ask for an update. This foresight could show that you’re a serious candidate for the position and are professional.
3. Apologize to the person who called
Consider apologizing to the potential employer whose call you missed if you can speak with them directly. Even if the reason is personal, it isn’t always necessary to explain why you weren’t able to answer the phone. If you apologize, it’s crucial to be sincere but succinct so that your professionalism is highlighted.
Once you’ve apologized, you can inquire as to whether the recruiter has any free time to continue the conversation that was originally planned. If they ask what time is best for you, try to choose a time when you can guarantee availability. This can prevent you from missing another call.
4. Express your continued interest
Despite missing a recruiter’s call, it might be crucial to emphasize that you are still interested in the position. You can express how excited you are about the opportunity and perhaps even list a few qualifications you have that make you a strong candidate for the position. Offer to provide any additional details a recruiter might need as well.
5. Send an email in addition to a call
You can also send an email to a recruiter to follow up with them about your conversation if you were able to speak with them directly on a follow-up call. Consider expressing your continued interest in the position in this message, and confirm any times you may have previously discussed.
You can email a potential employer if they don’t return your call, which negates the need for both of you to be available at the same time. Think about emphasizing the days and times that might work for you to make a phone call and highlighting whether you left a voicemail in your follow-up call if you did.
6. Leave a voicemail
You can leave a voicemail for a recruiter if you call them back and they don’t pick up. Try to be as specific as possible in this message about who you are and why you are calling so the recruiter can recognize the caller right away. You can then put your phone number at the end of the message so they can call you directly. You could also indicate when you are available for the recruiter to contact you. Think about asking when you can anticipate hearing from them, then wait for their response.
7. Contact administrative staff at the company
If you can’t reach the recruiter whose call you missed, think about getting in touch with another employee of the business. Calls are frequently answered by administrative staff, who may be able to provide you with another method of contact. Think about looking up an organization’s front desk phone number on its website and try to call while they are open. If you know the recruiter’s name, administrative staff may also allow you to leave a message for them.
Tips to avoid missing calls about a job
To avoid missing calls about job opportunities or interviews, take into account implementing the advice below:
Turn up the volume on your phone
You can increase the volume on your phone to hear incoming calls if the situation calls for it. Avoid using your phone in silent mode, which turns off the ringer and notification sounds. Maintaining a loud ringer can help you hear incoming calls and lessen the stress of missing a call from a potential employer. Attempt to keep your phone charged and in locations with stable reception.
Schedule calls at time you know youre available
Consider asking for a time when you are available and not distracted if a recruiter asks when it would be convenient for them to call you. Maintaining a calendar or daily schedule can assist you in finding these free times. You can tell recruiters when you’ll be available and give them a range of times and dates.
Set reminders for calls
Another suggestion is to schedule any conversations or meetings with potential employers. You can use a calendar or scheduling app that is available online or on your phone to set reminders for these calls. These notifications can help you get ready for a call beforehand and make sure that you don’t miss any recruiter communication.
Real Talk #23 – Returning a missed call
FAQ
What do you say when your returning a call?
Hi, this is [your name]. I just wanted to call you back to see what you were calling about because I missed a call from this number.
What do you do if you miss a recruiter call?
- Keep Calm and Do Not Panic. …
- Give Your Recruiter His or Her Own Ringtone. …
- If Possible Call Back Right Away. …
- Send an Email to Reschedule With Apologies. …
- Look for Other Job Openings. …
- Create a Discipline for How You Handle Phone Calls.
