How To Edit a Drop-Down List in Excel (With Step-by-Step Instructions)

To enter data into a spreadsheet from a pre-defined items list, use an Excel drop-down list, also known as a drop-down box or combo box. Drop-down lists in Excel are primarily used to reduce the user’s number of available options. In addition, a dropdown menu eliminates typos and speeds up data entry.

1. On the worksheet where you applied the drop-down list, select a cell that has the drop-down list.
2. Go to Data > Data Validation.
3. On the Settings tab, click in the Source box, and then change your list items as needed.

How to edit a cell range in Excel

The following steps can be used to edit a cell range in Excel:

Why edit a drop-down list in Excel?

Many professionals find that a drop-down list is an excellent tool for developing clear guidelines or creating forms for their coworkers to complete. Although utilizing this function can enhance collaboration and streamline procedures, you might want to reevaluate the items you list in a drop-down list from time to time to make sure they are still pertinent. As an illustration, if you make an Excel spreadsheet to keep track of the projects your team works on, you might include a particular column where team members can indicate which client they finished a project for so you can filter this data by client name.

Create a drop-down menu that enables team members to choose the client from a preexisting list rather than having to manually type the client’s name in. By doing so, you can avoid spelling mistakes, streamline organization, and make the form simpler to complete. You might eventually finish working with some clients and begin working with new ones. Your ability to add and remove clients as necessary will depend on your ability to edit the drop-down list you produced. This means that your team can continue to work together on the same Excel spreadsheet.

How to edit a named range in Excel

The following procedures can be used to edit a named range in Excel:

How to edit a manually entered list in Excel

To edit a manually entered list in Excel, follow these steps:

Tips to edit drop-down lists in Excel

Here are a few more pointers to help you maintain organization and increase productivity while editing drop-down lists in Excel:

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How to Edit a Drop-Down List in Excel

FAQ

How do I add or remove items from a drop down list in Excel?

1. You cannot increase the range in the Data Validation box if your list is stored in a Named range.
2. Find the named list and select it.
3. Select Edit.
4. Click OK.
5. Close the Name Manager dialog box.
6. The new item ought to have been included in the list by now.

How do I change the selection of a drop down list?

1. Open a spreadsheet in Google Sheets.
2. Select the cell or cells you’d like to change.
3. Click Data. Data validation.
4. Edit the options next to “Criteria” to modify the available choices. “.
5. To delete a list, click Remove validation.
6. Click Save.

How do I edit a drop down sheet?

1. Open a spreadsheet in Google Sheets.
2. Select the cell or cells you’d like to change.
3. Click Data. Data validation.
4. Edit the options next to “Criteria” to modify the available choices. “.
5. To delete a list, click Remove validation.
6. Click Save.