Crystal Reports Interview Questions: A Comprehensive Guide to Ace Your Interview

Crystal Reports is a powerful business intelligence tool that enables users to create comprehensive reports from various data sources Its intuitive interface and robust features make it a popular choice for organizations of all sizes If you’re aiming for a role involving Crystal Reports, being well-prepared for your interview is crucial. This guide provides a comprehensive list of Crystal Reports interview questions, along with detailed answers, to help you ace your interview and land your dream job.

Freshers

1 What is Crystal Reports?

Crystal Reports is a BI tool that allows users to create reports from various data sources with minimal coding. It can access data from various databases and consolidate information from multiple sources into a single report.

2. How to connect Crystal Reports to databases?

There are two ways to connect Crystal Reports to databases

• Using the built-in queries of Crystal Reports
• Using the Crystal SQL Designer

3. Can we create our own formulas in Crystal Reports?

Yes, you can create custom formulas in Crystal Reports using the Formula Editor. You can use the different functions, operators, and field trees in this editor to make complex calculations and data transformations.

4, Is it possible to edit SQL made by Crystal Reports?

No, you cannot edit the SQL generated by Crystal Reports. However, you can view the SQL code for reference.

5. How can you enhance the performance of Crystal Reports?

Here are some tips to improve Crystal Reports performance:

• Avoid using sub-reports, as they can slow down performance.
• Use the fastest database connection available.
• Optimize server usage for maximum efficiency.
• Reduce the number of records in your reports.
• Sort or group reports effectively.
• Use indexed fields.

6. What are the new features available in SAP Crystal Reports?

SAP Crystal Reports offers several new features, including:

• Streamlined report design
• Improved data source integration
• Mobile and viewer support
• Enhanced OEM and developer features

7. What data sources does SAP Business One support for Crystal Reports?

SAP Business One supports the following data sources for Crystal Reports:

• SAP Business One
• OLE DB (ADO)

8. What are the key differences between SSRS and Crystal Reports?

Here are some key differences between SSRS and Crystal Reports:

• Design: SSRS uses a table-based design pattern, while Crystal Reports allows for more flexible object placement.
• Excel Export: Exporting to Excel is easier in SSRS than in Crystal Reports.
• Data Management: Crystal Reports offers more options for managing data compared to SSRS.
• Client-Side API: Crystal Reports provides a client-side API for report creation and modification, while SSRS does not.
• Expressions vs. Formulas: SSRS uses expressions, while Crystal Reports uses C-based formulas and basic functions.
• SharePoint Integration: SSRS is compatible with SharePoint lists and can generate reports based on them.
• OLAP Connections: Both SSRS and Crystal Reports support OLAP connections.

9. What is the general syntax for creating an SAP Business One token?

The general syntax for creating an SAP Business One token is:

<Parameter Name>@ SELECT….FROM…..WHERE,

10. How can you edit Crystal Reports layout in SAP Business One?

To edit Crystal Reports layout in SAP Business One:

1. Go to the main menu -> Administration -> Setup -> General -> Report & Layout Manager
2. In the Report & Layout Manager window, navigate to the document type of the layout you want to edit.
3. In the workspace on the right, select the Crystal Reports layout you want to edit and click “Edit.”

Experienced

11. How can you create a bar-code in Crystal Reports?

To create a bar-code in Crystal Reports:

1. Go to View -> Design -> Field Explorer.
2. Choose “Formula Field” and click “New.”
3. Enter a name for the new formula, such as “MYUPCEANBarcode,” and click “OK.”
4. Enter the formula name and argument into the editor. For example, UPCA ({items.item_barcode}) where item_barcode is the table and field name from the data source. Click “Save and Close.”
5. The new function will appear in Field Explorer. Drag and drop it onto the report.
6. Configure the font properties of the field.
7. Preview or print the report to see the bar-code.

12. How many sub-reports can be added to a MainReport?

You can add up to 255 sub-reports to a MainReport. However, you cannot add a sub-report under another sub-report.

13. How can you export a Crystal Report with linked sub-reports into one Excel sheet?

1. Create the main report and sub-report separately.
2. Open the main report and go to Insert -> Subreport.
3. Choose “Select an existing report” and select the sub-report you created.
4. Link the main report and sub-report using the required fields.
5. Export the report to Excel format.

14. How can you burst Crystal Reports by email?

There are three traditional methods to burst Crystal Reports by email:

• Using a PDF tool
• Using Crystal Reports Scheduler (CRD)
• Using the data-driven publishing method

15. What are the limitations of Crystal Reports?

Here are some limitations of Crystal Reports:

• If a database field has a length greater than 255 characters, you cannot create a formula using that field.
• Formatting may be lost when exporting data.
• You cannot select data through queries by right-clicking on a field.

16. Can we use our own SQL for creating a report?

Yes, you can create your own query using the Crystal SQL Designer tool. You can insert your own SQL statement and save the file as a “.qry” file. Additionally, when creating a report, use the “Crystal SQL Statement” button instead of the “Database” button.

17. What does it mean to choose Enforce to, Enforce and, or Enforce from in Crystal Reports?

These options are used to enforce links created in reports. Enforcing a link between tables ensures that the report’s SQL uses this link, regardless of whether fields are required from one or both tables. The default is unenforced links, meaning that the Crystal Report uses the link only if the report’s SELECT statement requires it.

Additional Resources

• Crystal Reports Tutorial: https://mindmajix.com/crystal-reports-interview-questions
• Crystal Reports Interview Questions: https://www.guru99.com/crystal-reports-interview-questions.html
• Crystal Reports Documentation: https://help.sap.com/docs/SAP_CRYSTAL_REPORTS

By thoroughly understanding these Crystal Reports interview questions and answers, you’ll be well-equipped to confidently answer questions during your interview. Remember to practice your responses and showcase your knowledge and skills to impress the interviewer and land your dream job.