- Add a brief and formal salutation and introduction. …
- Continue with a statement that you left the company. …
- Leave clear instructions regarding who the email recipient should contact. …
- Leave your own contact details if necessary.
Auto-reply email after resignation template
When composing an auto-reply email after resignation, take into account using the following format:
Hello,
Thank you for your email. Since I no longer work with [name of company] as of [the date you left], I am sorry but I am unable to respond to this email. Please contact [name of the employee who will be handling your tasks] at [their phone number] or [their email address] with this question and any others in the future. They will be happy to help you in any way they can. My personal email address is [email address], and my phone number is [your phone number] if you need to get in touch with me about anything personal.
Your original email is not automatically forwarded to [name of the employee who will be performing your duties], so I advise you to get in touch with them directly if you have any questions.
Regards,
[Your first and last name]
Why is an auto-reply email after a resignation important?
Following your resignation, take into account including the following components in your auto-email response:
1. Add a brief and formal salutation and introduction
The best way to begin an auto-reply email following a resignation is typically with a formal salutation and introduction because it must appeal to a wide range of people. Such emails should typically begin with a brief “Hello” and “Thank you for your message” or something similar.
2. Continue with a statement that you left the company
It’s best to get straight to the point after the brief salutation and introduction, so the email recipient is aware of the situation as soon as possible. You should reiterate that you are unable to respond to this email or any other emails sent to this address due to your resignation and that you are no longer employed by the company. You should also mention the date that you ended your relationship with the company.
3. Leave clear instructions regarding who the email recipient should contact
You must give the recipient contact information for someone who is currently employed by the relevant organization and has been tasked with taking over your responsibilities once you have informed them of the situation. Include the employee’s first and last names, phone number, and email address and ask the recipient to contact them with any questions going forward. Additionally, you ought to mention that the concerned employee is aware of the circumstance and is willing to help in any way they can.
4. Leave your own contact details if necessary
Your auto-reply email following resignation should also include your personal contact information if you believe that some former customers, associates, coworkers, or anyone else with whom you have a personal relationship may attempt to contact you through your work email. You can include your direct contact information, such as your phone number and email address. If you don’t think it’s necessary for any of your coworkers to contact you right away after quitting, you can skip this step.
5. Mention the fact that the original email is not forwarded automatically
You should end by letting the recipient know that their original email, the one that prompted the automatic sending of your auto-reply email, would not be forwarded directly to the employee responsible for maintaining existing relationships with your contacts. This is important information to include after including all necessary information, such as the contact details for both professional and personal matters. Although some businesses might decide to simply forward all mail to a different address and forbid the departing employee from sending an auto-reply email, this could pose logistical problems because the sender is not immediately aware of the transition.
6. End with a formal salutation and your full name
Like the opening, the conclusion of emails should be succinct and formal. Most of the time, a simple “Sincerely” or “Regards” followed by your full name suffices.
Auto-reply email after resignation example
Consider this example of an auto-reply email after resignation:
Hello,
Thank you for your email. Due to the fact that I no longer work with OCB Industries as of April 2, 2021, I am sorry but I am unable to respond to this email. Please contact my former coworker Roxanne Winters at 541-754-3010 or roxanne with any questions you may have in the future. winters@ocb. org, since she would be glad to help you with any issue. My cell phone number is 541-463-3949, and my email address is mike4958@email if you need to get in touch with me directly. com.
Since Roxanne is not automatically forwarded your original email, I advise you to get in touch with her for any inquiries.
Regards,
Michael Kowalski
How to setup a Gmail Auto Reply Message In 2020
FAQ
How do you write an auto-reply for leaving a company?
Since I am no longer employed by [name of company] as of [date], I am sorry but I am unable to respond to your email. Please contact [first name, last name] at [email] or [phone] with any questions in the future. He/she will be happy to assist you. Please note that your email will not be forwarded automatically.
What to do with emails when leaving a job?
Leave the mailbox status as active, but make sure you forward their email to a manager or IT. Forward their email to the appropriate employee or manager. You can also include an auto-responder message informing recipients that the employee has left the company and providing their best contact information moving forward.
What do you say in an auto-reply email?
I’m currently away from the office until [return date] due to [reason], [your personal greeting] When I get back, I’ll be happy to respond to your message. Please get in touch with [name of colleague + their job title] at [email, phone, etc.] if you require assistance in the interim. ].
How do I send automatic emails when on leave?
- Select File > Automatic Replies. …
- In the Automatic Replies box, select Send automatic replies. …
- Write the response you want to send to coworkers or teammates while you are away from the office on the Inside My Organization tab.
- Select OK to save your settings.
