Administrators work in a variety of industries and are in charge of giving executives clerical and administrative support. Those employed in administration are in charge of carrying out office procedures, supervising less experienced workers, typing, handling correspondence, maintaining filing systems, scheduling meetings, and making travel arrangements. The position is a combination of roles in management, business law, secretarial work, and human resources.
Check out the rest of our collection of more than 1000 cover letter samples if this isn’t exactly what you’re looking for.
With a polished cover letter, demonstrate to potential employers that you mean business. Learn in our detailed guide.
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How to craft an effective administrative assistant cover letter in 5 steps
Administrative assistants are essential to businesses of all sizes in order to support their staff and maintain efficient operations. You will require a cover letter that grabs employers’ attention and persuades them that you are the ideal addition to their team in order to land a job as an administrative assistant.
This article will cover the five crucial steps to writing an administrative assistant cover letter. Keep reading to learn how to:
- Craft your cover letter header & headline correctly
- Create a personalized greeting on your cover letter
- Write an effective administrative assistant cover letter introduction
- Show your professional value as an administrative assistant
- End your cover letter with a compelling closing statement
These 100 resources will give you all the information you need to get hired quickly if you’re still looking for work. Service Administrator Cover Letter Sample Lead Data Analyst Cover Letter Sample Planned Giving Officer Cover Letter
Craft your administrative assistant cover letter header & headline correctly
Making the ideal header and headline is the first thing you must do before writing your cover letter’s introduction and body
You should include your name, your title, and your contact information in the cover letter header. Usually, the top left corner of the cover letter should contain this information.
The headline for your cover letter is a succinct, one-sentence statement that acts as the heading for your letter. Consider it as being similar to a news story headline – it needs to be brief and catchy, giving a sneak peek of the information that will follow.
The header and headline of your cover letter for an administrative assistant should be written and formatted as shown in the examples below:
Try to keep your header’s length at around 3 lines when writing it. List your name first or bold the text to make it stand out if you want people to remember it.
Here is an example of a well-formatted cover letter header
To: Jordan Law Associates, Administrative Department
From: Jane Doe, Administrative Assistant (123) 456-7890 | janedoe@email. com | linkedin. com/in/jane-doe.
As previously stated, a cover letter’s headline is comparable to a news story’s headline. Always include a keyword relevant to the position in this headline along with a catchy number or trigger word, an effective adjective or verb, and a promise.
Here is an example of an administrative assistant headline, followed by a breakdown of the key components
3 Ways I Can Improve Your Company’s Administrative Efficiency
Three Ways, Efficiency Trigger Word/Number Keyword: Administrative Adjective/Verb: Improve Promise: Your Company By including this, you are promising to use your abilities specifically for the needs of the organization you are applying to.
Create a personalized greeting on your cover letter
Your administrative cover letter should begin with a salutation that is customized for the business. Instead of opening your letter with a general salutation like “To Whom It May Concern,” you should do some advance research to determine who exactly is in charge of hiring in the department you are applying to.
Sometimes, it might not be clear who will be reading your cover letter. You should choose one of the following greetings in this situation:
To the [Company Name] Team
To the [Company Name] Hiring Manager
You demonstrate your dedication to the company and your attention to detail by writing these more personal greetings.
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Write an effective administrative assistant cover letter introduction
Once your header, headline, and greeting are out of the way, it’s time to write your introduction!
As an administrative assistant, you should make an effort to include the following details in your cover letter introduction:
- A brief overview of your professional history and goals
- a motivational statement outlining your enthusiasm for applying to this company
- A mutual acquaintance (when possible)
You could also mention one of your most notable achievements in the introduction if you have any. Otherwise, you should save your most significant accomplishments for your cover letter’s body paragraphs.
Here is an example to help demonstrate how to write an administrative assistant cover letter introduction
To the [Company Name] Hiring Manager,
I am the perfect addition to your expanding team because I have more than 5 years of experience working as an administrative assistant in the fintech sector. After speaking with Jack Smith, one of your company’s recruitment agents, about my desire to work for a FinTech startup with career advancement opportunities, he suggested that I submit an application.
In this case, the applicant effectively introduces themselves by listing the number of years of experience they have in a particular field. By mentioning that they were recommended for the position by one of the company’s recruitment agents, they bolster the impact of their introduction.
Show your professional value as an administrative assistant
Your administrative assistant cover letter’s body paragraphs are where you go into greater detail about your accomplishments and why you think you would make a great fit for the company.
Try to address each of the following inquiries as you pen these sentences.
- What excites you about working at this company?
- What are your expectations for your time spent working here?
- What achievements or credentials distinguish you as a candidate?
- What are your most important qualifications for the job?
In these paragraphs, be sure to use specific and quantifiable details whenever possible when describing your accomplishments and skills.
Here is an example of how to describe an accomplishment in a cover letter
I worked as an administrative assistant for [Previous Employer] and my main goal was to enhance departmental communication. By sourcing and implementing new digital productivity software, I helped to reduce internal miscommunications and missed meetings by more than 80%
End your cover letter with a compelling closing statement
Although the conclusion of your cover letter should be succinct, it should still have a strong impact on whether or not an employer contacts you.
Within this closing statement, you should include:
- A positive statement that expresses your excitement about hearing from them
- Adding a second sentence promising to follow up and letting them know how to reach you or you how to reach them
- A formal sign-off
Here is an example of an effective closing statement on an administrative assistant cover letter
I know I will be the ideal addition to your team because of my years of experience and passion for the field. I’m available to set up a call or meeting starting at 8 a.m. and look forward to hearing from you. m. to 4 p. m. Monday through Friday. My office phone number is (123) 456-7890.
Best Wishes, [Applicant Name]
If you’ve ever wondered how a cover letter and resume are different, this article will explain all of the major distinctions between the two. Published on April 19, 2022.
Martin is a resume expert and career advice writer at Kickresume. In his five years at Kickresume, he has written nearly 100 in-depth, painstakingly researched resume advice articles and, as chief editor, he has also edited and revised every single article on this website. Tens of thousands of job seekers read Martin’s resume advice every month. He holds a degree in English from the University of St Andrews and a degree in Comparative Literature from the University of Amsterdam.
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