How To Create an “Add to Calendar” Link in an Email

Scheduling meetings and events with clients is a critical part of any business workflow. Streamlining the process of setting up these meetings can help you save time and energy, allowing you to focus on other aspects of your business. One of the most convenient ways to do this is to create an “Add to Calendar” link in Gmail. This link can be easily embedded in emails you send to clients, allowing them to quickly and easily click to add the meeting details to their calendar. With this approach, scheduling a meeting is just a few clicks away. In this blog post, we will discuss how to create an “Add to Calendar” link in Gmail and the benefits it provides.

1. Create the event in the Google calendar application. …
2. Change your Google Calendar share settings. …
3. Copy the event’s link in your calendar. …
4. Write your email. …
5. Insert the link as a hyperlink. …
6. Insert the link as is. …
7. Send the email.

Why use calendar links in email messages?

Including calendar links in emails can help you get more people to your event. This is so that the recipient of your email can add the event to their personal calendar and receive a notification to remind them of it later. This is possible when you include a calendar link in your email. This enables those who receive invitations to better plan their schedules.

You can share more details about the event by including calendar links in your email messages because doing so gives you the chance to explain the context of the link. The professionals you invite to the event will have plenty of information about it and your invitation will feel more personal as a result. Use this feature to share information about internal staff meetings or market an event to customers in your personal and professional emails.

How to create an “add to calendar” link in an email message in Gmail

The steps below should be followed if you want to include an “add to calendar” link in your emails for the recipient to use:

1. Create the event in the Google calendar application

Create your event in the Google Calendar application before sharing it. To do this, follow these steps:

2. Change your Google Calendar share settings

It’s crucial to make sure you can share the link to your event once you’ve created it. To do this, click on the event and then use the pencil icon at the top of the pop-up menu to enter edit mode. This summons more details about your event. To access a drop-down menu, locate the “default visibility” options, which are typically located below the event’s notification section. Choose “public” from this menu, then click the blue “save” icon at the top of the window to save your changes.

3. Copy the events link in your calendar

Next, you can find a link to the event. Click on the event in your calendar to access this link. This prompts a pop-up window to display the events details. There is an icon made up of three vertical dots near the top of this window, in the top right corner. Click on this to display more options. Then, select the “publish event” option.

By selecting this option, a window containing the link to your Google event will appear. Use your mouse or trackpad to left-click on this link and drag it across the text to highlight it in blue. After you’ve highlighted the entire link’s text, right-click it and choose “copy” from the pop-up menu. To perform this operation, you can also hold down the “ctrl” and “c” keys on your keyboard.

4. Write your email

Once you have a copy of your link, compose your email using the format that best suits your objectives. For instance, you might not need to use as much formal or introductory language if you are sending the email to internal colleagues. When composing your email, think about where you want to include the link that the recipient will click to take the next step.

5. Insert the link as a hyperlink

There are two primary methods for including a link in an email. The first choice is a hyperlink, which enables your audience to click on the link even though it is embedded in the body text of your email. This option frequently makes your email appear more professional. Additionally, you can use the link without changing its formatting because most programs automatically bold or change the color of the hyperlink text.

Find the text you want the reader to see rather than the link address, also referred to as the anchor text, if you want to use a hyperlink. Professionals frequently use phrases like “You can RSVP for this event by adding it to your calendar,” placing the hyperlink on the bolded words, to draw attention to the link. Highlight the anchor text and press “ctrl” and “k” on your keyboard to add a hyperlink. You can also finish this task by selecting the chain-link icon from your email’s bottom toolbar.

6. Insert the link as is

You can skip step 5 and go straight to step 6 if you don’t want to use hypertext to create an “add to calendar” link. If you already created a hyperlink, skip to step seven. You can simply right-click your mouse and choose “paste” from the pop-up menu to insert the link exactly as it is. To do this, you can also hold down the “ctrl” and “v” keys on your keyboard.

It’s usually best to separate the link from the rest of the text and write a sentence to introduce it if you’re leaving it in its current state. For example, you could write something like this:

In order to add this event to your calendar, click the link below:

www.putyourlinkhere.com

7. Send the email

Proofread your email to ensure that it is error-free. When you are satisfied with the way your calendar link appears in your email, make a subject line and send it to the appropriate people. After reading the email, the recipients will be able to click the calendar link to add the event to their own calendar.

Put an “Add to Google Calendar” Link in an Email Message

FAQ

How do I create a link to a calendar invite in Gmail?

Click in the message body. On the Insert tab, in the Links group, click Hyperlink. Type the text you want to appear as the link in the Text to display box. Put the location where you saved the iCalendar in the Address box.

How do I create an Add to calendar link?

1. In Calendar, create an event.
2. Click Add guests.
3. Type the names or email addresses of the invitees.
4. Click Save.
5. To notify guests, click Send.

How do I create a custom Google Calendar link?

1. On your computer, open Google Calendar.
2. On the left, next to “Other calendars,” click Add. From URL.
3. Enter the calendar’s address.
4. Click Add calendar. The calendar appears on the left, under “Other calendars. “.

How do I add an event to my Google Calendar by URL?

1. On your computer, open Google Calendar.
2. On the left, next to “Other calendars,” click Add. From URL.
3. Enter the calendar’s address.
4. Click Add calendar. The calendar appears on the left, under “Other calendars. “.