I worked with ________________ for six years at XYZ Company. Although she had the title of executive assistant, she actually served as the glue that kept our entire division together. There is no one who can match ____________’s encyclopedic understanding of office practices, people skills, and enthusiasm. Never have I encountered someone with such meticulous organizational abilities and a pure willingness to “get things done” “.
How to write an executive assistant recommendation letter
To write a recommendation letter for an executive assistant, follow these guidelines:
1. Read the job description
You can request the job applicant to send you the job description so you can review the credentials and competencies the potential employer listed. With this knowledge, you can more precisely target the competencies they call for, improving the value of your recommendation letter for both the job applicant and potential employer.
2. Add a salutation
Start your letter with a salutation that refers to either the particular employer or the target audience. If you give a personal recommendation to someone you know or have in your network, you can begin by introducing that person. You can begin a general recommendation letter with something like, “To whom it may concern,” if the job seeker intends to send it to multiple potential employers. ” Adding this salutation gives your letter a professional look.
You can also start the letter with your name, job title, business, and date to follow the rules of formal letter writing.
3. Introduce yourself
Your introduction can describe how you are related to the job seeker. Your professional background and your qualifications to recommend the job seeker can be included in this paragraph. You can mention it to show your relationship with the job seeker if you had a different job title when you collaborated with them. This part of the recommendation letter establishes your authority, increasing the likelihood that the prospective employer will take your recommendation into account during the hiring process.
4. List skills
You can discuss the job seeker’s various skills in the body of the letter. Concentrate on emphasizing the job description’s listed skills since they are more likely to be pertinent to the employer. Pick two or three to elaborate on in detail, giving specific examples of when the job seeker applied their skills or improved the workplace. These specific examples strengthen your credibility and impress the potential employer more so than a simple list would.
5. Summarize your recommendation
At the conclusion of your letter, you can briefly restate your recommendation. To make a final assessment of the job seeker, you can use a level of recommendation you provide, such as “highly recommend.” The recommendation statement completes the letter’s intent and removes any potential for misunderstanding.
6. Close the letter
You can finish the letter by providing your contact information and a promise to provide more details upon request. You might get a follow-up call to verify the validity of your letter, but some employers are content with a recommendation letter and don’t need any more details. If you want to end the letter professionally, you can use “Sincerely” or “Best wishes.” You can authenticate the letter by adding your signature. Instead of signing a recommendation electronically, you can simply type your name.
7. Deliver the letter
Delivering a recommendation letter to the appropriate recipient is the last step in the writing process. If the candidate wants to deliver the recommendation letter themselves or if the employer requested that they do so, you can do so. If so, you can send the letter to the prospective employer via email or regular mail. However, as an additional security measure, some organizations demand that the recommender send or provide the letter themselves.
Before sending the letter, double-check the delivery method to make sure it is going to the right person. Ask for confirmation or a receipt if you send it to the organization directly to make sure they received it.
What do you include in an executive assistant recommendation letter?
In order to assist the prospective employer in making an informed hiring decision, an executive assistant recommendation letter may contain details regarding the job applicant’s performance as an employee. The following are some things you can mention in a letter of recommendation for an executive assistant:
Introduction
Introduce yourself in the letter of recommendation and explain how you came to know the candidate. You can mention how they left their previous job if you were their previous employer. In the eyes of potential employers, revealing your relationship to the job seeker can establish credibility. Due to their familiarity with the job applicant and ability to share first-hand experiences that may provide more information than a resume and cover letter, many previous employers or coworkers offer letters of recommendation.
Skills
Remember to highlight the applicant’s skills in your letter of recommendation as it can act as a credible witness to their abilities. Pay attention to the abilities they displayed while working for or alongside you that are pertinent to an executive assistant position, such as scheduling, client relations, and problem-solving. In addition to listing their skills, whenever possible, describe their skill level. For instance, their level of proficiency may be important to a global company if they speak French and Spanish well.
Specific examples
When possible, give anecdotal proof of their abilities to the potential employer as additional proof. A potential employer may find it easier to believe your recommendation if you include details because they will understand the context of your claim. A potential employer may be more inclined to read your entire letter if it contains anecdotes as opposed to a list of qualifications. Think of a time when they encountered a challenging scheduling conflict and how they handled it, for instance, when describing their scheduling abilities.
Recommendation
Provide a clear statement about your recommendation. By expressing your opinion on whether the job applicant possesses the knowledge and skills required to successfully carry out the responsibilities of an executive assistant, you can give an objective recommendation. To entice the potential employer to read your evidence and fully comprehend the job seeker’s capabilities, you can express your recommendation in clear terms at the beginning of the letter.
Template for an executive assistant recommendation letter
Here is a sample letter of recommendation for an executive assistant that you can use:
[Name]
[Job title]
[Company]
[Date}
Dear [Hiring managers name]/To whom it may concern,
In order to fill the position of executive assistant at [Company name], I am pleased to recommend [applicant].
I am [your name], a [job title], and a [member of your company]. I have [number of years] of experience in [career field], during which I have collaborated with different executive assistants and [describe your experience with the executive assistant position] Between [their start date] and [their end date], I had the pleasure of working with [applicant] at [company name] in the capacity of [their previous title]. They resigned of their own free will, with our full support and sympathies.
During their employment at [company name], [applicants’ names] displayed exemplary [skill]. ] [Provide anecdote to demonstrate their skill].
Additionally, [applicant name] demonstrated excellence in [second skill]—[provide anecdote to highlight their ability]
I can recommend [applicants name] to your organization without reservation. My experience has shown their aptitude for [fourth skill] and their capacity for [third skill]. You can call me at [Phone number] or send me an email at [Email address] if you need more information.
Best wishes,
[Your name]
[Company]
[Title}
Example of an executive assistant recommendation letter
Here is an illustration of a letter of recommendation for an executive assistant using the sample provided above:
Sam Sanderson
Executive
ABC Corp
November 20, 2021
To whom it may concern,
I am pleased to endorse Asa Ryan for the position of executive assistant at Tech Inc.
I am Sam Sanderson, a marketing executive at ABC Corp. I’ve worked in manufacturing marketing for fifteen years, and during that time I’ve worked with five executive assistants, including Asa Ryan. Between November 2018 and April 2020, I had the honor of having Asa serve as my executive assistant at ABC Corp. Asa resigned from their position of choice, with my full support and best wishes.
During their employment at ABC Corp, Asa showed exemplary computer organizational skills. They took the lead on the project to digitize and archive our filing system, organizing the resources needed to finish it and creating a schedule for the project. In order for the project to be finished by the deadline with the least amount of disruption to daily operations, they coordinated the appointments of three additional assistants.
Asa also excelled in operations. They worked with the human resources department to hire, onboard, and train members of the marketing team as my executive assistant. They were able to develop thorough job descriptions, which were crucial for locating and educating the three marketers I still work with today.
I can recommend Asa to your organization without reservation. My experience has proven their capacity for time management, scheduling, and process evaluation and improvement. You can reach me by phone at 555-555-5555 or by email at SamSanderson@ABCCorp if you need more information. com.
Best wishes,
Sam Sanderson
ABC Corp
Marketing Executive
SAMPLE RECOMMENDATION LETTER FOR EMPLOYEE FROM EMPLOYER
FAQ
How do I write a letter of recommendation for an assistant?
- Introduce yourself and your relevant position. …
- Describe important aspects of the candidate. …
- Relate the candidate and employer. …
- Conclude the letter.
What are the top 3 skills of an executive assistant?
- Communication Skills. Excellent communication skills are a must. …
- Organisational Skills. Organisation skills are essential in any type of admin role.
- Good Time Management. …
- Networking Skills. …
- Information Technology Skills. …
- Multi-Tasking. …
- Willingness to Learn. …
- Being A Team Player.
What are the five most important job competencies successful executive assistants have?
- Communication Skills. The most crucial skill for an executive assistant is communication.
- Organization Skills. …
- Tech Savvy. …
- Good Judgment. …
- Team Players. …
- Job and Salary Information.
What should be included in a letter of recommendation for an employee?
Give a succinct explanation of why you are endorsing the individual. Indicate that you “strongly recommend” or “recommend without reservation” the individual. Offer to provide more information and include your phone number. End your letter with a closing, following by your signature.
