3 Easy Ways To Export a Calendar To Excel

Microsoft has included continuity in each of its programs so that you can transfer information between them without any problems. You can use the calendar feature in Outlook and Excel, as is the case with many other features in the Office software suite. It should only take a few minutes to export the calendar from Microsoft Outlook to Excel.

Allow Microsoft Outlook to fully load after opening it. Choose “Import and Export” from the drop-down menu that appears after clicking the “File” menu at the top of the page. Click the “Next” tab at the bottom of the window after selecting “Export to a file” on the following page.

1. Open Outlook. Open the Outlook calendar you want to export. …
2. Select events. Next, select the events you want to export. …
3. Copy events into Excel. …
4. Open Outlook. …
5. Create a file type. …
6. Select a folder. …
7. Save exported file. …
8. Choose custom fields.

Why is exporting a calendar into Excel important?

Your events are easier to analyze when you export a calendar into Excel. Excel presents event data in tidy rows so you can quickly view specifics without opening individual events. Excel also allows you to control which information is displayed for each event. For instance, you can remove this column from the spreadsheet if you don’t want users to be able to see whether the event is private.

What is a calendar in Excel?

An Excel calendar is a list of events with details for each event. You can enter this information manually, but many people export data from programs like Microsoft Outlook or Google Calendar to create Excel calendars. When you export calendars to Excel, you can view event details like:

When to export a calendar to Excel

Here are a few instances where exporting a calendar to Excel might be appropriate:

Streamlining event management

Your manager wants to inform you about upcoming events at your business. Although he lets you use his Google Calendar, you much prefer Outlook Calendar You export your managers’ Google Calendars to Excel so you don’t have to manually add each event to Outlook Calendar. Then, you upload the Excel file to Outlook Calendar. You email the Excel file to your coworkers because you think they might want to add the events to their Outlook calendars as well. When they upload the Excel file to their own Outlook accounts, they can change the fields as desired.

Analyzing event data

You export previous meetings from Google Calendar as part of a productivity-boosting initiative for the office. You group the events according to the subjects to determine which subjects were discussed by your team the most. You also estimate the number of hours your team spent in meetings, using the results to create future agendas and schedules.

How to export an Outlook calendar to Excel

Review these two approaches to learn how to export an Outlook calendar to Excel:

Export an Outlook calendar to Excel by copying and pasting

Following are instructions for copying and pasting an Outlook calendar into Excel:

Open the Outlook calendar you want to export. Click “Change view” under the “View” tab and select “List. Observe how Outlook organizes your events into a list so you can see details like each event’s topic and location.

Next, select the events you want to export. You can select all events by pressing “Ctrl” and “A. “Click on the first event to select any number of adjacent events. Then, hold the “Shift” key and select the last event. Hold down the “Ctrl” key as you click each item separately to select a number of distant events.

Right-click on the items and click “Copy. By selecting the events and pressing “Ctrl C,” you can also copy them to your clipboard. Then, open a workbook in Excel. Then, beneath “Paste options,” select “Keep text only” by performing a right-click on a blank cell. The list of events is included in the workbook along with information about their subject, setting, and timing.

Export an Outlook calendar to Excel via the Export feature

Here’s how to use the Export feature in Outlook to export a calendar to Excel:

Click “File” to open the Outlook calendar you want to export. ” Click “Open & export” and choose “Import/Export. ” This action opens Microsofts Import and Export Wizard.

Click “Export to a file” and select “Next. ” Choose “Comma separated values. ” Click “Next. “.

Calendar can be found by scrolling down under “Select folder to export from.” Click the calendar you want to export. Select “Next. “.

Go to the location where you want to save the file by clicking “Browse” and then there. Make sure “Comma separated values” is next to “Save as type” when entering a file name. ” Click “OK,” then click “Next. “.

There is a button that reads “Map custom fields” next to the box that displays the actions Outlook will carry out. ” Click this button to customize which fields to export. To include every field in your calendar, click “Default map” in the lower right-hand corner. Drag values from the left box into the right box to add individual fields. Drag values from the right box to the left box to remove fields. Once youre done, click “OK,” then “Finish. “.

Dates should be entered in the first and second boxes, respectively. Outlook is instructed by these values to export all tasks and appointments that take place between the two dates. Keep in mind that between these dates, Outlook creates separate occurrences for each of your recurring tasks and appointments. After setting the date range, click “OK. Once the export is finished, locate the Excel file and open it.

Export a Google calendar to Excel

Heres how to export a Google calendar to Excel:

Open Google Calendar. Hover your mouse over the calendar you want to export under “My calendars” in the left panel. Click the three dots and choose “Settings and sharing. “.

Verify calendar settings like name and description are accurate. Then, click the “Export calendar” button. Find the . Right-click the.zip file that Google Calendar downloaded to your computer and choose “Extract files.” “.

Open a new Excel workbook. Click “File,” then click “Open. To view files other than Excel, change the file type to “All Files.” Browse until you find the . ics file you extracted from the . zip folder. Select the . ics file and click “Open. “.

After you select the . Once you click “Open” on an ics file, Excel launches the Text Import Wizard. Select the “Delimited” radio button and click “Next. ” Under “Delimiters,” check the “Tab” box. To see your Google Calendar events in the spreadsheet, click “Finish.”

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How to Export Outlook 2019 Calendar to Excel

FAQ

Can Google calendar export to Excel?

Step 2: Select the calendar you want to view in Excel from the My Calendars section on the left panel by clicking the three dots. A pop-up window will appear. Choose Settings and sharing. Step 3: To export your Google calendar, click the Export button. Your computer will then download a zip file.

How do I export a calendar from CSV?

1. Go to file in Outlook and select Open.
2. Then choose Export to a file.
3. Then choose CSV:
4. Specify the Calendar you want to export:
5. Finally choose a location for this file and finish.

How do I convert a calendar to a list in Excel?

1. Step 1: Add a dropdown list. …
2. Step 2: Another Drop-down list for the year. …
3. Step 3: Establish the first date using the drop-down menu.
4. Step 4: Extend the days. …
5. Step 5: Change the date format. …
6. Step 6: Change the orientation of the text. …
7. Step 7: Add color and borders.

How do I export calendar data?

1. On your computer, open Google Calendar. …
2. Find the “My calendars” section on the page’s left side.
3. Point to the calendar you want to export, click More.
4. Under “Calendar settings,” click Export calendar.
5. An ICS file of your events will start to download.