- Select your delivery method.
- Address the audience.
- Introduce the promoted employee.
- Explain the reason for the promotion.
- Detail the employee’s new responsibilities.
- Congratulate the employee.
- End on a call to action.
How to write an employee promotion announcement
The steps listed below can be used to create an employee promotion that is appropriate for any delivery method and a range of work environments.
1. Select your delivery method
Promotion announcements can be delivered through a variety of channels. Think about sending the announcement via the most effective and efficient method, such as:
If your business is large and has employees in various departments, sending a promotion announcement via email may be the best course of action. If you want to make sure that everyone has a formal record of the promotion announcement or if you also want to inform outside clients about the promotion, you might also take this into consideration.
If your business has a public announcement message board, you might take this approach into consideration. It can also be mentioned briefly in a company newsletter distributed to employees and interested third parties.
For larger businesses that want to more formally announce the promotion, this approach might be suitable. Additionally, promotions to executive or leadership positions may only be made using this technique.
This approach might work best for a small business where everyone shares an office space and holds weekly team meetings, or if you want to preserve your workplace’s relaxed culture while still being professional.
If your business has a website or another online platform for displaying public messages, you might want to use this approach for a mass announcement. It may also be used in conjunction with other strategies to reach particular audiences.
2. Address the audience
Whether you choose to write or speak to your team to share the news of the promotion, be sure to include everyone. Regardless of the size of the company, “Dear All” or “Dear [Company Name] Staff” are appropriate salutations to use when emailing a large team.
If you choose to personally announce your colleague’s promotion, gather the entire team in one place before making the announcement. Plan a meeting with the other employee in your department if you and them both work there to go over what they will be doing in their new position and how they will help you both. If you chose to meet with them in person, you should also send them a memo with the details provided.
3. Introduce the promoted employee
You should address the audience before introducing the employee and giving them their full name, present position, and future position. Saying things like “pleased,” “honored,” or “excited” when announcing the employee’s promotion are options. These kind and encouraging words can show the employee how much you value their efforts.
Think about mentioning the employee’s tenure with the business and the division. Along with outlining the employee’s history with the company, this information can give those who are unfamiliar with the employee the necessary context.
4. Explain the reason for the promotion
Next, highlight the employee’s prior successes and list their accomplishments, significant projects, and crucial victories that have benefited the business. It is beneficial to include performance metrics to give a clearer picture of how they obtained the promotion. These specifics demonstrate the worker’s diligence and provide additional justification for celebrating their achievement.
5. Detail the employee’s new responsibilities
After discussing the employee’s prior contributions, go into greater detail about what they will be doing in their new role. Think about describing some forthcoming projects, particular duties they will be handling now, or any other pertinent information on their updated responsibilities. This information can update others on who an employee may be working or communicating with while also demonstrating their progression to more advanced work.
6. Congratulate the employee
The opportunity to formally thank them for their years of service to the company and the diligent efforts made to strengthen the team is at the letter’s conclusion. The key is to instill confidence in the employee to begin their new role and to boost their morale by letting them know that upper management is supporting them.
7. End on a call to action
Encourage other team members to join you in wishing them luck and success in the future. The success of the team may depend on the promoted colleague’s new leadership position, so it’s imperative for the team to support that individual.
What is an employee promotion announcement?
A message informing every employee of a colleague’s promotion is known as an employee promotion announcement. The announcement is frequently used to motivate staff members to acknowledge their coworkers’ accomplishments and congratulate them on their new positions.
These announcements are frequently made in a formal, professional manner via internal memo or email, letter, posting on a bulletin board, or verbally during a team meeting. They may also be known as a job promotion announcement or a promotion announcement letter when used as a physical document. An announcement of an employee’s promotion should also go out to the company’s external clients who work with them.
Employee promotion announcement sample
You can send the following employee promotion announcement as a letter, email, or memo. You can alter it to suit your needs and turn it into a speech to make an announcement at a team meeting.
Dear Staff,
I’m happy to announce that Jeff Sanderson has been promoted to the position of Regional Sales Director from Senior Sales Associate. For more than ten years, Jeff has worked for our business and has been a crucial member of our team.
Over the past ten years and in his new managerial position, he has shown that he is creative. In addition to demonstrating his dedication as a manager and a specialist, Jeff has been a driving force behind the development and introduction of our new sales database.
This quarter, Jeff has signed contracts with three new clients while working with the sales team. He has also been at the forefront of implementing strategies to support lead generation efforts with the marketing team. In his new position, he will be in charge of the entire sales team and lead generation initiatives to bring in new customers. Additionally, he will assume Phil Shepherd’s responsibilities when he retires in a month.
Please feel free to get in touch with me if you have any questions about what Jeff’s new role entails and how it relates to your professional partnership.
We’re wishing Jeff the best of luck in his new role and I hope you’ll join me in commending him for his outstanding contributions to this company and his department.
Best,
Tina Alexander
Mohan’s Promotion Announcement
FAQ
How do you announce a promotion example?
I’m happy to announce that [Firstname Lastname] has been promoted from [Old Position] to [New Position]. [Firstname] has worked in [insert Names of Departments/Positions] for [Name of Company] for [X years]. S/he will be gaining these new responsibilities [list].
What do you say when announcing a promotion?
- Congratulations to the promoted employee.
- Accomplishments the employee has achieved thus far within the organization.
- Key factors that played a role in the promotion.
- a breakdown of the new duties and obligations the employee will have in the upgraded position
Should you announce an employee promotion?
It’s crucial for an employee’s morale to announce their promotion. It also aids in the comprehension of the new organizational structure by other workers and stakeholders. Announcing a promotion is crucial for the following factors as well: It honors the employee’s accomplishments.
