Properly utilizing cc in Gmail can help streamline processes and communications within a company or organization. CC stands for “carbon copy” and is used to make sure that multiple people are aware of a message, while also allowing them to reply to the message. For example, if a manager wants to make sure everyone in their department is aware of an update, they can cc all the members of the department in one email. It’s a great way to keep everyone in the loop without having to send multiple emails. Knowing how to properly use cc in Gmail can help ensure that all members of a team or organization are getting the same information in a timely manner. This blog post will provide a step-by-step guide for properly utilizing cc in Gmail.
- Open the Gmail app on your Android or iOS device and click on Compose to write your new message.
- In the To field of the new email, type your primary recipient’s email address.
- In the CC field, enter the mail addresses of the recipients who’ll receive a copy of the email.
Why are CCs important?
CCs are significant because they speed up email communication. You can reduce the amount of typing and extra work required to create multiple emails by including more people in one message.
In the absence of a CC option, you might type up to a dozen emails to each production manager at your facility to inform them of the new holiday production hours. Everything is more unified and condensed into a single email with a CC for simple messaging, viewing, and collaboration.
What is a CC in Gmail?
A CC is a digital “carbon copy. This expression dates back to a time before the widespread use of the internet, when making an exact copy of a message required placing carbon paper underneath the original document. As a result of web users transitioning to email, you can now CC, or carbon copy, someone in an email chain. A CC in Gmail enables you to add additional recipients without having to send each one a new email. When sending the same information to various departments or employees in the business world, this is especially helpful.
How to CC in Gmail
There are a few steps to take in order to create a CC in Gmail, and they are as follows:
1. Navigate to Gmail and compose a new message
Enter the Gmail website in your browser to access your account and log in. On mobile devices, you can use the Gmail app. Press the “compose new message” button in the top left corner of your screen once the app or page has loaded.
You might only see a multicolored plus sign at the bottom of the app page on the Gmail app. This is the compose button for creating new messages. Click this button and begin composing your message. A subject line explains the purpose of the email and prevents it from going to the recipient’s spam folder.
2. Enter your primary and CC contacts
Enter a primary recipient for your email. This person may be the first name you think of or who pops up when you start typing, or they may be the main recipient of a certain message. Once you’ve entered the primary contact, you can access the CC button, which is typically located next to the BCC option in the upper right-hand corner of the new message window. Click this option and begin adding other recipients. If you’ve synced your contacts with Google contacts, you can type in names or use email addresses for people who aren’t in your Gmail contacts.
3. Complete and send your email
You can finish your email and hit the send button once you’ve reviewed it. This sends the email to everyone who was added to the “CC” list in the previous step. Watch for the “message sent” notification on the app or in your browser window, or go to the sent folder in your Gmail account, to make sure the message was delivered. To view the recipients and content of a sent message, click on it. You may receive emails from addresses that you don’t typically see in your inbox because CCs can reply to you directly from the email or to the entire group.
4. Reply with a CC
You can take similar actions if you need to CC more recipients in your email reply. Open the email you received and find the CC option. This might be found in the pull-down menu on a mobile device, which is typically found in the right-hand corner of any message. Click CC and add your contacts to the message. Additionally, you can tap the recipient’s email address in the message and click “reply” to the message. To add new contacts to the thread, click the down arrow that appears and select the CC button.
When to CC in Gmail
There might be several occasions when CCing is appropriate, including:
Hosting post-meeting discussions
The host may wish to carry on the conversation or go over specifics over email after a meeting. Use the CC feature to create a single thread with multiple recipients at this time to avoid having to send out dozens of emails with the same information.
Sending company-wide policy changes or updates
A CC email thread may be the best way to let everyone know when a company changes its employee policies. To guarantee that everyone receives the same information, HR managers can simultaneously update employees and CC everyone in the company.
Sending files
You can use a CC to send the same file to multiple recipients or different files to various recipients when you need to. Large files sent by Google are typically sent through Google Drive, so you might need to first create a shareable file before sending the email.
Introducing new clients or employees
Sometimes sending a CC email to managers makes it easiest to introduce new customers or employees. To avoid overwhelming the newcomer with multiple email threads, everyone can respond in the same thread.
Sending company newsletters
Using the CC function in company newsletters is a great way to keep employees informed of company news. To guarantee timely delivery and consistency of information, you can send the same newsletter to everyone working for the company.
Setting up meetings
Additionally, you can use the CC feature to schedule meetings on Google Calendar. This enables you to send an email to everyone who will be attending the meeting and easily collect RSVPs using Google Calendar.
Please note that Indeed is not affiliated with any of the businesses mentioned in this article.
How to use cc and bcc in gmail app
FAQ
How do you add a CC line in Gmail?
To start a new email, click “Compose,” or to reply to an existing email, click the thread you want to respond to and choose “Reply.” 3. The “CC” option will appear to the right of the “To” field if you’re writing a new message. To access the CC field, click “CC,” then enter the recipient’s email address.
What does CC in Gmail mean?
- Click the “CC BCC” button (or the down arrow if using a mobile device) in the Gmail New Message window to the right of the “To” field.
- CC and BCC fields will appear below the “To” field. Enter the recipients you want in each field as necessary.
- After composing your email, hit “Send.”
How do I CC in email?
Those whose addresses appear after the Cc: header will receive a copy of the message because Cc stands for carbon copy. Additionally, the header of the message that was received would include the Cc header.
