In the 2009 movie “Up in the Air,” Natalie Keener decides she can’t take being on a corporate firing squad any longer and leaves her company. Her mentor, George Clooney, portrays himself as the kind-hearted gentleman we all know and love. He creates a glowing recommendation letter for her and addresses it simply to “to whom it may concern.” ”.
Instead of just flattering them, explain why you believe they are the best person to evaluate and communicate your personal contribution to your future organization. Why do you admire them and why did you enjoy working for them? How do their qualities align with your own or support the authority you want your recommendation to convey?
If you don’t give someone the resources they need to actually write a good letter of recommendation, it’s nearly impossible to get one from them. It’s also terribly inconsiderate not to give ample guidance. Nobody wants to spend hours or days planning and writing a letter that they could have written themselves much more quickly and easily in only about half the time.
The most efficient (not to mention kind and considerate) method of asking for a letter of reference is to provide a template, such as an outline, bullet points, or even a fully-baked draft, of what you’d like the reference letter to say. The objective is to simply do some of the work for her and provide all of the pertinent information that you’d like included in the letter; it is not to put words in your former colleague’s mouth or to coerce her into vouching for you in an untrue or dishonest manner. Additionally, despite how arrogant, conceited, or full of yourself you may feel writing your own recommendation, many times people will be even more kind than you when discussing your abilities and contribution to an organization. So go ahead and toot your own horn.
Then it’s time to hand over the reins and offer a “no questions asked” policy after you’ve given your reviewer a helpful template and made it clear that your intention is to make this process as painless as possible for her. Give your colleague a simple “out” to reject your request for any reason at this point. If she agrees, then give her plenty of latitude to edit, modify, or change your letter as she sees fit. You want to show her that you trust her and give her the chance to write a letter that she is completely at ease with.
- Determine the best contact method.
- Approach your contact as early as possible.
- Explain your reference requirements.
- Provide relevant background information.
- State how you will use the reference.
- Thank your contact for their reference.
Who to ask for a business reference
Try to ask contacts you have solid professional relationships with for a business reference. You ought to have worked closely with your referee so they could attest to your abilities and professionalism. Some good candidates include:
The most credible references come from recent professional contacts because they are familiar with your style of operation. By using recent referrers, you can show a potential employer that you’ve maintained good working relationships in previous positions, which may be a sign that you’ll do the same in your new one.
Always request a reference from your contact before sharing their information. When contacts are willing to give references, they typically do so better.
What is a business reference?
A business reference is a recommendation from a business contact. Your reference can be a written letter or verbal communication. A strong business reference can help you land a job by giving you an edge over other applicants. It should include information about your relationship with your referrer, your business dealings, and their assessment of you and your work. It’s customary to submit three to four references with any job application, but you should only submit the number specified in the job posting.
Verbal business reference request template
To write your own script for requesting a verbal business reference, use the sample below:
How to ask for a business reference
Your chances of getting a positive reference from your professional contact increase if you behave properly. Take the following steps when requesting a business reference:
1. Determine the best contact method
Your relationship with your potential referrer will determine the best way to get in touch with them. If possible, ask your contact in person. If your relationship is more laid-back, an email will do.
Your written request should include all the details your referrer requires to write a strong recommendation for you that is appropriate for the job.
2. Approach your contact as early as possible
As soon as it’s reasonable to do so after realizing you need a business reference, ask your contact for a company recommendation. By providing advance notice, you give your contact time to consider your qualities and noteworthy accomplishments. Your contact will also need to arrange a time to write a recommendation letter for your company.
3. Explain your reference requirements
You should specify the type of reference you require to prevent confusion because references can be either written or verbal. In your initial conversation, you should inquire about your referrer’s preferred method of contact if you require a verbal reference. When your prospective new employer might get in touch with your referrer, let them know so they can prepare.
Note the deadline if you require a written letter of recommendation from your employer. Establish a completion date for your referrer’s letter of recommendation as well as a collection method. To ensure that the reference has an authentic signature, try to collect it in person rather than having it sent to you via email. Share any additional requirements, like the anticipated word count or number of pages, with your referrer as well.
4. Provide relevant background information
Background information that is pertinent aids your contact in crafting a unique and convincing reference that shows you are a strong candidate.
Share the following details with your contact:
Even if you have spoken about these specifics verbally, include them in your written correspondence so your contact can use them when composing your reference.
5. State how you will use the reference
Your referrer will know what to expect if you explain how the reference will be used. Tell them if you plan to use the reference for multiple applications or just one specific job. Note whether you’ll share your referrer’s contact information with employers directly or on an online platform like your Indeed resume.
If your plans change and you want to use the reference once more in the future, get in touch with your referrer once more and request permission. By requesting a reference once more, you can keep your relationship with your contact strong and make sure they are willing to serve as a positive reference for you.
6. Thank your contact for their reference
It takes time to provide a business reference, so be sure to express gratitude to your contact. When contacts agree to write your referral, they appreciate your gratitude. Making the effort to send a thank you note in writing or via email can leave a favorable and enduring impression. If you do land the job that your referrer referred you for, you should thank them again for their assistance and let them know.
Verbal business reference-request example
You might find the following illustration helpful in coming up with your own reference request script:
Follow-up email for business reference example
Write an email or letter with additional information for their reference once you know your contact will serve as a professional reference. Sending this written communication soon after speaking with your referrer will help them remember your conversation.
The following example can help you write this follow-up correspondence:
WHAT DO EMPLOYERS ASK YOUR JOB REFERENCES?
FAQ
How do you politely ask for a reference?
- Do you believe you are familiar with my work enough to serve as a reference for me?
- Do you feel comfortable giving me a reference?
- Do you feel you could give me a positive reference?
How do you ask a company for a reference via email?
- Ask a direct supervisor or professional mentor.
- Inform the person beforehand and give plenty of notice.
- Give your reference the appropriate background information.
- Inform the person how you’ll use their reference.
What is considered a business reference?
I’ve been interviewing at [company] for a [position name], and if you’re willing, I’d love to list your name as a reference. We’ve [ways you and I have collaborated], and you could speak to my [key skills and abilities required in the new position]
