When it comes time to write an employee evaluation, there are a few things you should keep in mind in order to make the process as smooth as possible. First, be sure to take some time to think about what you want to say. It can be helpful to make a list of the employee’s strengths and weaknesses. Once you have a good understanding of what you want to say, it’s time to start writing.
When writing an employee evaluation, be sure to be clear and concise. It’s important to avoid any ambiguity that could lead to confusion or misunderstanding. Be sure to focus on the employee’s strengths and accomplishments, and be specific in your praise. At the same time, if there are areas of improvement, be sure to be clear about what those are. It’s also important to avoid making any personal attacks or criticisms.
Keep in mind that an employee evaluation is not only about the employee’s performance. It’s also an opportunity for you to provide feedback and
- Review the employee’s job description. Get a current copy of each person’s job description and review the requirements. …
- Highlight areas of improvement. …
- Compare strengths and weaknesses. …
- Recommend actionable goals. …
- Provide constructive feedback. …
- Welcome employee input.
How to write an employee evaluation
To make an effective employee evaluation, follow these steps:
1. Review the employee’s job description
Get a copy of each person’s job description that is up to date and go over the specifications. You might have changed your expectations after closely collaborating with team members in light of each individual’s typical performance and capabilities. Rereading each team member’s job description will help you frame your review in light of their initial anticipated duties.
As you read job descriptions, take into account how well your team members carry out their duties and satisfy the position’s requirements. Note the good things that each team member does, the areas for improvement, and the times that they go above and beyond expectations. Use these notes to frame your evaluation comments.
2. Highlight areas of improvement
Find last year’s evaluations if you have collaborated with a team member for more than one review cycle. Reread each one carefully to refresh your memory of how each member of your team has previously performed. Make a note of the problems they had to fix and the areas you thought they could improve.
Consider how your team members have progressed throughout the year. Be as specific as you can when highlighting the areas where they have improved. Include information about any new skills, training, or certifications your team members have obtained in your employee evaluations. To create a comprehensive evaluation that includes all of the progress, try to recall the entire year of work.
3. Compare strengths and weaknesses
Make a list of each team member’s strengths and weaknesses using previous evaluations and job descriptions next. For this section of the employee evaluation notes, consider using a SWOT framework, which stands for strength, weakness, opportunity, and threat.
Consider your strengths first, which include your positive qualities, significant achievements, and areas of expertise. Then, take note of the team members’ flaws, such as things that prevent them from achieving objectives. Third, think about opportunities for your team to perform at their best. Finally, list dangers that might have an adverse effect on their performance.
4. Recommend actionable goals
Employee evaluations can affect annual raises and promotion opportunities in addition to assisting your team in making plans for the upcoming year. Think about how you can enable your team members to perform better and advance their careers as you write your employee evaluations.
To determine the goals you can set for the upcoming year, take into account the job descriptions of your team members, their prior performance, and your organization’s strategic plan. Offer suggestions for attainable objectives that will help each individual employee, your team as a whole, and your organization overall.
It can be helpful to establish SMART goals. You can help your team perform better by setting specific, measurable, actionable, relevant, and time-based goals.
5. Provide constructive feedback
6. Welcome employee input
Give your team members plenty of time to respond to their reviews and offer feedback on your observations, assessments, and goals. The more you involve them in the evaluation, the more likely it is that they will feel invested in establishing challenging goals and advancing important objectives.
What is a performance review?
A performance evaluation is a written assessment of a person’s contributions to the workplace. Managers must review employees’ work productivity, necessary skills and competencies, ability to meet deadlines, ability to work in a team, and attendance history as part of these assessments.
Although many businesses use their own templates for these reviews, the majority adhere to a similar format. Managers are frequently required to rate the abilities of their team members to perform particular tasks and master particular skills as part of employee evaluations. These evaluations allow managers to discuss the contributions of their staff members as well as areas for development.
Employee evaluations are typically performed yearly as part of a year-end review process by businesses of all sizes. Sometimes a manager will offer an evaluation following a worker’s anniversary of employment. Evaluations frequently decide whether a team member will get a raise or a promotion.
Employee evaluation example
Use the employee evaluation example below to help you structure your sentences and choose your language:
Evaluation for Rodrigo RodriguezManager: Jamie AlvarezDate: Dec. 14, 2019 Company: Georgia Flooring.
– You implement clear plans for achieving goals and take your performance goals seriously. – You understand how to accomplish your goals well, and you ask for the resources required to do so.
– You are excellent at applying the feedback you receive from in-person discussions and you thoughtfully present your points during team meetings. – You give precise written instructions and respond to emails right away.
– You quickly acquire new skills and techniques. – You adapt well to changing environments.
– You exhibit a strong work ethic and frequently outperform anticipated productivity levels. – This year, you overcame a number of significant obstacles, demonstrating your resiliency and dedication.
– You effectively lead teams and projects, always making sure that work is completed on schedule and within budget. – You consistently exhibit your strong work ethic and ability to function as a team member, acting as an excellent role model for your team.
– You are always willing to help teammates out when they need assistance overcoming a difficulty or finding a solution. – Although you are excellent at assigning tasks to others, you occasionally object when other team members assign projects.
– Although you are well-versed in conventional methods, you are never afraid to use unconventional ones. – You are constantly curious, which helps you to think creatively.
Rodrigo has been a crucial member of the group for the past year, so we recommend him. He consistently spurs on his coworkers and puts in a lot of effort to ensure that we meet deadlines. Sometimes, Rodrigo tries to manage too many leadership projects. I would advise him to go to Georgia Flooring’s teambuilding seminar in February. Based on his performance, I believe Rodrigo deserves a 5% raise
How to Write Your Employee Evaluation
FAQ
What should I write in a performance review example?
- Include specific examples to support your observations. …
- Provide guidance for career growth and professional development opportunities. …
- Make sure your default tone is a positive one. …
- SMART goals. …
- Always follow up.
How do you write an employee evaluation comment?
- Review past and present performance. It’s simple to give feedback only for things that are currently fresh in your mind if you only conduct formal reviews once a year.
- Be honest and clear. …
- Provide concrete examples. …
- Choose your words carefully. …
- End on a positive note.
