How To Write an Angry Email Professionally (With Examples)

When you’re feeling angry, it can be difficult to express yourself in a professional way. Angry emails can come across as confrontational and abrasive, which can cause damage to relationships or even your professional career. That’s why it’s important to know how to write angry emails professionally — and to make sure your message is heard in the right way. Writing an angry email in a professional way can help to ensure that your message is taken seriously, and that any points you are trying to make are respected. In this blog post, we’ll look at some tips that can help you to write angry emails professionally. We’ll discuss how to manage your tone, how to be direct without being confrontational, and how to express your feelings in a constructive manner. With these tips, you can make sure that your message is heard and understood in the right way.

1. Think About It First.
2. Take Time to Calm Down.
3. Clearly State the Intent of Your Email.
4. Keep it, well, Professional.
5. Include Some Positive Reinforcement.
6. Offer Possible Solutions.
7. Open the Lines of Communication.
8. Sign Off with a Kind Message.

Email templates

You can stay impartial and expert by using an email template to respond to your worries. Here are two templates that you can change according to your circumstances:

Template 1

Here is a sample email you can use to express your concerns when a colleague errs:

Dear [recipients name],

Im emailing you to discuss [briefly mention the situation here]. Although I recognize [insert a possible cause or contributing factor that might have contributed to the circumstance], [insert the specific behavior or action] is unacceptable in the workplace. I would appreciate it if you could [offer a solution] in the future. I hope you can appreciate my viewpoint and that we can continue working together professionally.

Thank you,
[Your name]

Template 2

Here is a sample email you can use to politely address an issue that upset you:

Dear [recipients name],

Im emailing you to discuss [briefly mention the situation here]. I was shocked when this occurred because [calmly explain why this event shocked you] While I acknowledge that [insert a reason or factor that you think may have contributed to the other person’s decision], I’m hoping you can elaborate so I can better understand your choice and the steps I can take to [insert your desired outcome or something you’d like to accomplish] in the future. I value you taking the time to speak with me about this.

Thank you,
[Your name]

How to write an angry email professionally

Here are some guidelines you can use to draft a suitable email that addresses your issues:

1. Give yourself time to calm down

Give yourself some time to unwind before you begin writing your email. You can better process the situation by delaying a few hours or until the following day. It can also give you the chance to reflect on what transpired and take other viewpoints into account. Think about discussing the situation with a relative or friend who isn’t employed by the same company as you are.

Putting your feelings into words can help you figure out why you’re upset and whether you have a good reason to be worried. To refocus your attention, you can also try a soothing activity like taking a walk or reading a book.

2. Create a rough draft

If, after giving yourself some breathing room, you still feel compelled to speak out, begin by outlining your main points in a rough draft. Think about what the other person did to irritate you, how it made you feel, and how both of you could handle a similar circumstance better in the future.

Make sure to write the first draft in a discreet location, like at home on a piece of paper or on a mobile notepad app. By doing so, you can think through what you want to say without worrying that a coworker will see and read your draft.

3. Make your main point clear

Start your email with a formal salutation when you sit down to write it, like Dear Mr. Smith or Hello Mr. Smith. Then, clearly state the main reason youre sending the email. To ensure that the reader understands the subject you want to discuss, keep this section brief.

As an illustration, if one of your team members missed a crucial project deadline, just let them know that you’ll be emailing them to explain why they weren’t able to finish their part of the project on time. To increase the likelihood that the recipient of your message will be receptive, try to use neutral language.

4. Focus on the facts

Focus on pertinent facts rather than making assumptions about the situation. This will enable you to remain unbiased and businesslike throughout your correspondence. Only include details you know are true. Make sure to concentrate on the action, behavior, or outcome rather than criticizing the specific person if you intend to include constructive criticism in your email.

For instance, you might mention that the project that one of your team members completed didn’t live up to the company’s standards. Although this comment is straightforward and to the point, it places more emphasis on the person’s work than on themselves. This might encourage the recipient to be more receptive to your advice.

5. Be empathetic

Think about the situation from the email recipient’s perspective. You can establish a deeper connection with someone by attempting to comprehend why they acted in a particular manner or made a particular choice.

Additionally, you can provide them with some encouragement to let them know that even though you are worried about this particular circumstance, they are still an important team member. Empathy and respect in your approach can inspire the other person to make better decisions in the future.

6. Provide a suggestion

Take into account whether the recipient can do anything to remedy or improve the situation. Include them in your email if there are so that recipients know what actions to take to resolve the issue.

For instance, you might advise the recipient to get in touch with your HR manager to obtain a copy of the presentation and complete any paperwork that’s needed if they missed a crucial HR training session. You can offer the recipient of your email advice on how to act in a similar circumstance if you want to stop the same action from occurring in the future.

You might ask them to get in touch with you directly if they have inquiries about your decision-making process in the future if, for instance, they were openly criticizing an important work-related decision you made by discussing it with your coworkers. This will allow you to have a professional conversation.

7. Be open to having a conversation

Let the recipient know that you’re available to speak with them about the situation if they want to. Be willing to speak with them on the phone, arrange a video call, or meet in person. Actively listen to what they have to say during your conversation, and look for opportunities to collaborate with them to find a solution. This can facilitate the growth of your mutual understanding and respect for one another.

8. Use a kind and professional closing

Last but not least, let the recipient of your email know that you hope to resolve the issue together. Maintain a positive attitude so they will be inspired to find a solution. Then, finish professionally by adding your name and a phrase like “Sincerely” or “Thank you.” Maintaining proper etiquette can help you come across as more approachable and professional in your email correspondence. Additionally, it might make it simpler for the recipient and you to have forthcoming sincere discussions.

Email examples

Here are two examples of professional emails that still address the sender’s concerns:

Example 1

If you need to correct a mistake one of your coworkers made, you can use the following example:

Dear Donna,

I’m emailing you to discuss your absence from our new client Circle Group Company’s introductory meeting this morning. Even though I understand that you’ve recently been working on several big projects and that you didn’t miss the meeting on purpose, your absence from client meetings represents poorly on our business.

I’d appreciate it if you could reply to the calendar invites I send out in the future so I know if you’ll be joining us. This would also enable me to decide whether we need to reschedule and what materials I should bring to client meetings. I hope you can appreciate my viewpoint and that we can continue working together professionally.

Thank you,
Jennifer

Example 2

Here is an illustration you can use to support your request for more information after encountering a disappointing circumstance at work:

Dear Richard,

I’m writing to you to talk about the project assignments we were given at our team meeting today. I was surprised to learn that I am working on the Notre Dame project as an assistant rather than a lead because during our previous conversations, you had mentioned wanting to elevate my role for this task.

I understand that plans can change and that you are in charge of giving each team member a position they can excel in, but I am hoping you can give me more information to help me understand your choice and what steps I can take in the future to work as a lead on projects. I value you taking the time to speak with me about this.

Thank you,
Maxwell

How To Respond To An Email Professionally – Answering Negative ( Rude ) Emails

FAQ

How do you write a negative email?

1. Gather facts. Before sending a difficult email, gather all the relevant facts.
2. Review company policies. …
3. Decide if an email is the best channel. …
4. Choose the correct tone. …
5. Share the news at the beginning. …
6. Give an explanation. …
7. Apologize if you are at fault. …
8. Offer a resolution.

How do you end an angrily email?

For a less formal closing, use “Best” or “Sincerely.” These are good options if you want to come across as a little friendlier and less formal. If you prefer it to “Best,” “All the best” also functions well. ” Place your name under the sign off.

How do professionals show their anger?

1. Take a time out. Step outside the office for 10 minutes to get some fresh air when you begin to feel angry.
2. Think before you speak. Before speaking, take a moment to gather your thoughts.
3. Slow down. …
4. Seek help.

How do you write an angry message?

Write clearly and be concise. Don’t let your emotion sneak into the letter. Note the details, your reactions, and the reasons you believe you were treated unfairly. Then, offer a potential resolution or merely request a discussion to resolve the issue.