If you’re looking to request a quote from a professional, it’s important to know how to write a clear and concise email. Here are a few tips to help you get the most out of your request:
1. Be specific about what you’re looking for. The more information you can provide upfront, the better.
2. Give an idea of your budget. This will help the vendor determine if they’re able to meet your needs.
3. Be clear about your timeline. When do you need the quote by?
4. Include any other relevant information, such as links to similar projects you’ve seen.
By following these tips, you’ll be sure to write an email that gets you the information you need to make an informed decision.
- I would like to request a quote for _________.
- I would be interested to know the price of ________.
- Please could you send me a quote for_______.
- Please could you provide me with a quote for ______?
- I would be grateful if you could send me a quote for the following_______.
How to write an email asking for a quote
Following are the steps you can follow to email a price quote request:
1. Write a subject line
It’s crucial to express your intentions in the subject line of your email so that the company you’re contacting knows what you’re looking for. For instance, you could use the subject line, “Request for a quote.” You might also think about putting your name in the subject line so that the company can more easily remember your request.
2. Develop a strong opening
Begin with a formal salutation, preferably using the recipient’s name. If you don’t know the person’s name, use the department’s name or a standard salutation like “Good morning.” This can make the email seem more cordial.
3. Ask for a quote for specific items
You can request a quote, share a list of items you need, and explain why you need those particular items in the email body. If you include the desired amount for each listed item, it might make the quoting process more effective. If you want the recipient to know where to find a quote for each, consider making a bullet for each item.
4. Add additional details and requests
In the email’s body, you can also provide additional information and make requests. Include details like the date you want your product delivered, the location where you want it delivered, and the reason you’re buying it. This can help the company respond accurately to your request. In order for the company to get in touch with you, you can also include a list of questions and your contact information.
5. Close the email
You can end your email with a phrase that politely expresses your desire to hear back from the recipient, such as “I look forward to hearing from you.” This can make it clear to the recipient that you expect a prompt response. Include your full name and a closing statement such as “Thank you in advance” at the very end of your email.
When to write an email asking for a quote
The following scenarios are examples of when you might send an email requesting a price quote:
Tips for writing an email asking for a quote
Here are some pointers for crafting an email requesting quotes:
Quote request email template
Here is a sample quote request email for your reference:
[Subject line, including your name]
Dear [supplier name],
Hello, my name is [your name] and I work for [your employer’s name] as [your position title]. I’m sending you this email to ask for a quote on the following things:
We’ve never written to each other before, so I also have some inquiries:
Please deliver the [inventory] to [address where you want the supplies delivered] as soon as possible. I would greatly appreciate it if you could respond to my email before [date you’d like a response by]. If it’s more convenient for you, you can reach me at [your phone number] via my office phone.
I look forward to your reply.
[Closing phrase],
[Your name]
Example of a quote request email
Heres an example of a quote request email:
Subject: Quotation request from Clinio Mondragón
Dear Philip,
Hello, my name is Clinio Mondragón, and I work at the Furniture Building Warehouse as an inventory clerk. I’m sending you this email to ask for a quote on the following things:
We’ve never written to each other before, so I also have some inquiries:
Please have the lumber delivered to our warehouse at 555 First Avenue. , Muncie, IN 47304 at your earliest convenience. I would appreciate a response by email before March 25. If it’s more convenient for you, you can reach me at (555) 586-2377, which is my office phone.
I look forward to your reply.
Best,
Clinio Mondragón
