By placing a signature line at the left margin and tabbing across to create lines for the other signatures, the writer can leave space on one line for all signatures after writing the body. Another approach is to add additional signature lines below the initial one, with at least two blank lines separating them. Each signer’s name should appear below the designated signature line on the letter.
Always start with the signature of the person with the most seniority, then move down the list in order of descending seniority. The senior person signs on the left, and the others sign on the right, if the writer only uses one line. The senior signer signs on the top line if signing on separate lines, and the others sign on the lines below. ADVERTISEMENT.
How to write a letter with two signatures
The following steps will show you how to draft a letter with two signatures:
1. Prepare the letterhead
The letterhead includes both the names and addresses of the signers in a letter with two signatures. Although the order of the names doesn’t necessarily matter, you might think about putting the name of the person with the most authority first, if applicable. You can list the name of the business or organization that the two people represent after both of their names.
2. List the remaining details for the beginning of the letter
You can list the current date, the recipient’s name, and the recipient’s job title beneath the company name. Place the recipient’s name and occupation together, but leave the current date alone. After that, you can start your salutation with “Dear [recipient’s name]” You can use Mrs. instead of Mr. to convey respect. , Mr. or Dr. when appropriate.
3. Write the content of the letter
You can now start writing your letter’s body content. Make sure all paragraphs are left aligned and are written without indentations. The first paragraph can state the reasons youre writing. Briefly specify why the document contains two signatures. You can elaborate on your points in more detail in the sentences that follow. Make sure to express gratitude to the reader for reading your letter and request that they give your suggestions some thought. Put a salutation at the end of the letter, such as “Best wishes” or “Respectfully.” “.
4. Create two sections for signatures
You can create two sections for signatures below your valediction. Place the first person’s name and job title immediately below the space left for their signature. Repeat the process for the second persons name. Print your document, and have each signer place a checkmark in the blank space. If you have the proper word processing software, you can also create a handwritten signature digitally.
Reasons for writing a letter with two signatures
Here are some typical justifications for writing a letter with two signatures:
You want to express the ideas of multiple people
It can be useful to write a letter with two signatures to convey the thoughts of several people. You use this document to give due credit to a fresh business concept or marketing plan that your team is recommending. The multiple signatures on this letter make it clear to the recipient who wrote it and who approved of its content.
You want to show that your idea or proposal has the support of multiple people
A letter with two signatures can demonstrate to the reader that an idea has the support of more people than just you. You may feel more powerful and have some negotiating leverage as a result. You might stand a better chance of getting your proposal approved or accomplishing other objectives.
You want to communicate a task that requires the approval of more than one person
A letter with two signatures can be useful for communicating tasks that need approval from multiple parties with your team. This letter can serve as the team’s official nod, allowing them to send just one letter rather than separate documents for each team member.
Template of a letter with two signatures
The example letter formatted with two signatures is provided below:
[Your name]
[Your street address]
[City, state postal code]
[The name of the other writer] [their street address] [their city, state postal code]
Name of business or organization you both represent Address of business or organization you both represent
[Current date]
[The recipient name]
[The recipients job title]
Dear [recipient name],
[Your letter’s opening paragraph should explain why you’re writing it and why there are two signatures on it.]
[Your second paragraph of the letter can include more information about your suggestions, concepts, or plans]
[Your letter’s third paragraph can include a few sentences expressing gratitude to the reader and urging them to take action.]
[Closing signoff],
[Your signature]
[Your name]
[Your job title]
[The signature of the second signer][The signer’s name][The signer’s occupation]
Example of a letter with two signatures
Here is an illustration of a letter with the signatures of two distinct parties:
Madison Straid
1234 Keepers Way
Memphis, TN 37501
Theodore Montgomery
5678 Isle Dr.
Memphis, TN 37501
Software & Softsales
1567 Miles St.
Memphis, TN 37501
April 14, 2020
Marc Taylor
Sales manager
Dear Mr. Taylor,
We are writing to ask that the client onboarding procedure be changed in order to increase customer retention. This letter contains two signatures from the team leaders of Sales Team #12 to better represent the teams collective opinions. As a result, we would like to suggest some process changes since our team has determined that once customers enter the onboarding phase, their interest begins to wane.
To counteract a nearly 40% decline in sales since the beginning of January, wed like to make the onboarding sessions smaller and more individualized We ask that the sessions be reduced from having 10 clients per session to only having 3 clients per session. These more intimate meetings, in our opinion, can offer customers a more individualized experience and numerous opportunities to inquire about the various software products we provide. Additionally, we’d like to suggest that the onboarding team undergo more thorough training so that the onboarding procedure is consistent for every customer.
We thank you very much for your time and consideration. At your earliest convenience, please contact one or both of the team leaders of Sales Team #12. We look forward to talking more about how to accelerate the customer onboarding process in order to increase sales in the future.
Respectfully,
Handwritten signature
Madison Straid
Team leader
Handwritten signature
Theodore Montgomery
Team leader
How to write a stylish signature starting with letter “A” | Tiktok @_zayeeen (Sign Creator)
FAQ
How do you format two signatures on a letter?
In general, using the conventional full block format with all of the letter’s lines beginning on the left is the best way to format a letter with two signatures. The closing should be followed by the two signatures on the same page.
How do I insert two signatures in Word?
- Open the document you received if you are the second (or other) approver.
- A Signature Setup pop-up box appears. …
- Double-click your signature line.
- A Sign pop-up box appears. …
- Next, look at the Signing as: field.
How do you write a joint letter?
- Plan the letter together.
- Sit down together during the writing.
- Write line by line.
- Switch off the person writing.
- Use proper pronouns for a joint letter.
- Sign both names at the bottom.
How do you address a letter to two recipients?
Put “cc:” at the bottom of the letter below the signature line, followed by the names of the other recipients in alphabetical order to show that you have sent the letter to other people.
