It’s that time of year again when the weather is getting warmer and the days are getting longer. And what that means for many of us is that we start to think about taking some time off to enjoy the nicer weather. But before you can enjoy your time off, you need to get approval from your boss.
If you’re thinking about taking a few days off to enjoy the summer weather, you’ll need to submit a leave request. And while your boss may be okay with you taking a few days off, they’ll likely need a good reason.
One way to get your boss to approve your leave request is to write a leave work early permission letter. In your letter, you’ll need to explain why you’re requesting leave and what you’ll be doing with your time off.
If you’re not sure how to write a leave work early permission letter, don’t worry. We’ve got you covered. In this blog post, we’ll give you a
The importance of asking for permission to leave early from the office
Asking for approval to leave the office early is crucial for a number of reasons, including the following:
Its required
As an employee, you are required to abide by all of your employer’s rules, including those pertaining to working hours. Any deviations from the agreed-upon schedule require a supervisor’s approval to prevent you from being penalized. A letter of authorization starts the approval process and guarantees that you have official documentation of the leave you are granted for missing work for a specified period of time.
Its considerate and professional
A permission letter serves as a notice that permits your supervisor and your coworkers to cover your shift and/or work if you request early leave before the appropriate date. They can aid you in finishing your tasks by covering some of your work or adjusting the schedule if there are deadlines on or around the time that you are leaving. No one is expected to take on obligations for which they are unprepared as a result.
Additionally, making an effort to craft a formal business document or email exhibits professionalism. It demonstrates your regard for your supervisor’s authority, your awareness of your coworkers’ needs, and your understanding that they must make adjustments on your behalf.
It provides documentation
An official business letter requesting an early leave of absence is correspondence regarding an issue that has an impact on business operations. As a result, your boss is likely to keep it in their files and further document whether they approved or denied your request. You can provide your initial letter and any messages your supervisor sent in response if you need to demonstrate later that you were granted permission to leave early.
What is a permission letter for early leave?
You can send your supervisor a letter or email asking for permission to leave work earlier than scheduled by requesting it in advance. Early leave would enable you to leave the workplace at any time before the eight or nine hours that many organizations consider to be a typical workday. An employee may need to leave the office early for a number of reasons, including but not limited to unexpected illness, doctor’s appointments, family commitments, and home duties.
The contents of an early leave permission letter include:
Early leave is often a same-day request. However, it’s a good idea to submit the permission letter as soon as possible if you know that you must depart early on a specific date.
How to write a permission letter to leave early from the office
A paper letter giving permission for an early departure can be delivered in person to your supervisor, or it can be sent electronically via email. Choose the option that best suits your needs. While sending your supervisor an email may be more convenient, there’s a chance that they won’t see it until later in the day. Therefore, if you’re making a same-day request, hand-delivering a paper document may be preferable to ensure they receive it as soon as you do.
You can omit steps two through five if you decide to submit your request as an email. If not, follow these instructions on how to draft a letter granting permission for an early departure:
1. Review your employers policy
Check your employer’s early leave policy before you start writing to make sure you’re meeting all the requirements. Your employment contract should contain the details you require. If there isn’t a clear early leave policy, you can look at the absence policy to see if you can use the procedure in your situation. As an alternative, you can inquire with a manager or HR representative about what to do.
2. Format your letter
Format your document using the traditional structure for business letters. Apply the following in the word processing program of your choice:
3. Include your contact information
In business correspondence, the sender’s contact information is included to identify the person making the request. Write the following information in the following order in the top left-hand corner of the document:
As an alternative, you can put all of the information above in a header that has your name prominently displayed on one line and the other details grouped together underneath.
4. Include the date
Write the date you are submitting the letter two lines after your contact information. The date must be included in all business letters as formal correspondence, but it is also crucial for proving when a request was made. In most cases, if your employer’s early leave policy calls for advance notice, the date confirms that you complied.
5. Include your supervisors contact information
Your supervisor’s contact information, which identifies the person approving or rejecting your request, is the last section before you start writing the letter. The following information should be written on separate lines two lines after the date:
Include your supervisor’s professional title after their name, if applicable. If they have an extension, don’t forget to mention it in their phone number.
6. Include a subject line
The subject line serves as the title of your letter or email and briefly summarizes its content. You would put the subject line in a letter format two spaces after your supervisor’s contact information. Consider using one of the following:
The subject line for an email is entered in the email interface’s subject field. Since the subject field is entirely distinct from the message body, you can omit “Re:”
7. Use a professional salutation, addressing your supervisor
Use the salutation “Dear” in business correspondence, followed by your supervisor’s name and a comma. Generally, use your supervisor’s last name and preferred honorific when addressing them. You can also omit “Dear” and use just their honorific and last name in the salutation, changing the comma to a colon.
8. Write the body
A letter of approval for early leave usually only contains one to three succinct sections, as follows:
If you’d like, you can fit all of the aforementioned components into a single paragraph. However, it may be easier to read if you break each one out into its own paragraph.
9. Sign off on the letter
The complimentary close and your signature, both on their own lines, make up the sign-off. After the complimentary close, a comma should be used. Typical examples are:
Sign your name beneath the close of a paper document that you are submitting. In an electronic document or email, type your name instead.
10. Proofread and revise
Before sending your letter, go through it one last time to check for errors. Doing so will help to ensure that your supervisor understands your request in its entirety. Look for and correct any errors you find, such as misspellings and grammatical inaccuracies. Pay close attention to the day and time you specify for your leave to ensure accuracy.
Sample permission letter to leave early from the office
As you draft your own, use the following sample permission letter as a template:
Anna Marie Zimmerman
[email protected]
610-222-2222
September 12, 2021
Ms. Sheila Jackson
Editor-in-Chief, Omni Publishing
[email protected]
610-555-5555
Re: Request for early leave
Dear Ms. Jackson,
In order to take my dog to the vet for an urgent surgical procedure on September 14, 2021, I must have permission to leave the office early. I would need to leave if at all possible by 1 p m. on the date mentioned.
I made sure I had no urgent deadlines on September 14 or the day after before I started writing. I do, however, intend to work primarily from home each day and catch up on assignments over the weekend.
I appreciate your consideration despite the short notice and the urgency of my request. Feel free to contact me by phone, email, or in person today or tomorrow to discuss this matter.
Sincerely,
Anna Marie Zimmerman
How To Get Permission To Leave Work Early – With Excuses Examples
FAQ
How do I write a letter of permission to leave work early?
- Review your employer’s policy. …
- Format your letter. …
- Include your contact information. …
- Include the date. …
- Include your supervisor’s contact information. …
- Include a subject line. …
- Use a professional salutation, addressing your supervisor. …
- Write the body.
How do I ask to leave work early?
- Set Expectations Early. …
- Tell Them as Soon as You Know. …
- Allow Room for Discussion Later. …
- Have a Plan to Do the Work. …
- Don’t Make It a Pattern. …
- If You’re Doing It in Person. …
- If You’re Doing It Over Email.
How do I ask my boss for permission to leave?
- Write a clear, concise subject line. …
- Mention the purpose of the mail. …
- Give the vacation dates you want. …
- Explain your reason for taking a vacation at that time.
- Describe your plans for handling work before leaving.
How do I write leave permission?
I’m writing to let you know that I will be traveling for a month for personal reasons, and I’d like to use the entire annual leave allowance that was granted to me as a result. I would be extremely grateful if you could kindly give me the leave from October 1 through October 31, 2021.
