Writing an employment letter can be a daunting task, especially for those who are not familiar with the process. An employment letter is an important document for both the employer and the employee as it outlines the terms of the job, including salary, benefits, hours, vacation days, and more. Having a solid letter of employment is essential in ensuring that both parties fully understand the details of the job and their expectations. Having a sample letter of employment can be a great resource to follow when writing a letter of your own. This blog post will provide an overview of letter of employment samples, including tips on how to create an effective letter of employment. Additionally, we will provide a few sample letters of employment that you can use as a reference when crafting your own letter. With the help of this blog post, you will have the skills and knowledge necessary to create a solid letter of employment for any job.
What to include in a letter of employment
Employment letters often include the following information:
What is a letter of employment?
An employment letter, also known as an employment verification letter, is a document that attests to a person’s current employment status. These may need to be written by professionals to provide financial information to outside companies like mortgage lenders and landlords on behalf of their team members. When attempting to rent or purchase a home or in other circumstances requiring information about one’s employment history, such as some career or college application processes, people frequently need letters of employment.
These documents are frequently written by managers and human resource specialists at the request of employees who require them. Letters of employment can verify past, current and future employment.
Letter of employment template
Follow this general template to write a letter of employment:
[Company name]
[Company address]
[Date]
[Name of recipient company]
[Recipient company address]
To whom it may concern,
[In this section, explain why you are writing this letter and give the employee’s name. ] [Add the necessary details of the professionals employment. ].
[Offer your contact details in case the recipient needs to get in touch with you in order to clarify the information you’ve shared. ].
Best,
[Your name]
[Your job title]
[Company name]
How to write a letter of employment
To learn how to write a letter of employment for another professional, take into account using these steps:
1. Follow a business letter format
To write the letter of employment, follow a business letter format. List your company’s contact information first, including its name and address. Afterward, include the recipient’s address and the date you are writing the letter. Address the letter to the recipient by name if you are aware of it. If not, use a formal salutation like “To whom it may concern.” “.
2. State the reason for your letter
Because it’s crucial for employment letters to be brief, begin the letter’s body by explaining why you’re writing it. This enables the recipient to comprehend your intentions and record it appropriately in their records. Consider writing something like :
Im writing this letter as proof of [employee name]s employment.
3. Include any information the employee requests
The details you need to include in an employment letter can change based on the needs of the third party and the employee’s intentions. Make sure to ask the expert what details you should include in the letter. Include only what they specifically ask you to in the letter. You can share this information by writing it in a list format or by using a few sentences.
4. Provide contact information
If you give a third party your phone number or email address, they can get in touch with you to clarify any details regarding the professional’s employment. By doing this, you can share pertinent information that might not be in the letter. Making yourself available to talk about professional employment is also beneficial when other employers are interested in learning more about the work of professionals.
5. Proofread the letter
Your letter should be concluded with a formal salutation and your name. When you’re finished, proofread the letter for informational and grammatical accuracy. Rereading the letter to check for professionalism and clarity is also beneficial.
Letter of employment samples
Consider these letter of employment samples when writing your own:
Letter of employment for a current employee
Here’s an illustration of a letter you could draft for a current worker:
Bingo Creations
112 Burton St.
Cleveland, Ohio 44101
11/15/2021
Fairview Loans
1562 Bright Ave.
Cleveland, Ohio 44101
To whom it may concern,
Please accept this letter as verification of Ben Fishers employment. Ben joined Bingo Creations in 2018 as a content creator and is currently one of our top contributors. Ben has a full-time job and receives an annual salary of $50,000.
Contact me at 333-333-3333 if you have any additional queries about Ben’s employment.
Best,
Kay Platt
Content manager
Bingo Creations
Letter of employment for a future employee
In the event that they change jobs or relocate, some employees might require an employment verification letter as proof of upcoming employment. Heres an example of this type of letter:
Brainstorm
874 Becky Lane
Cleveland, Ohio 44101
11/15/2021
Le Blu Rental Homes
2556 Kennedy Dr.
Cleveland, Ohio 44101
To whom it may concern,
Accept this letter as evidence of Matt Weston’s potential employment moving forward. Beginning on December 4, 2021, Matt will join our company as a software technician. He’ll be employed full-time and making $25 per hour.
If you have any additional inquiries about Matt’s employment, kindly contact me at 444-444-4444 or TChan92@email. com.
Best,
Tate Chan
Human resources manager
Brainstorm
Tips for writing a letter of employment
Use the following advice to assist you in creating a letter of employment:
Use the companys official letterhead
Use the official letterhead format from your company when writing the letter of employment. This frequently includes the company’s logo and contact details. Although not always necessary, doing so can make the document appear more official.
Be concise
Write the letter in a clear and concise manner. To do this, be sure to only include necessary information. Unless the third party requests information that expands the letter’s content, try to keep the letter brief by only writing one or two paragraphs. Reread your writing after you’ve finished it to make sure it accurately conveys the subject.
Include a handwritten signature
You might be required to sign your name at the bottom of the letter by some outside organizations. Print the letter, then under your printed credentials, sign your name. Scan the letter with your signature so you can save it as a file on your computer if you’re sending it via email rather than the postal service. Then, include a brief description of the file in an email that you attach to the file.
Consider allowing the employee to read it
Consider allowing the professional to whom you are writing the letter to read it if doing so does not violate your company’s employment verification letter policy. By doing this, you can make sure you provide all the information they require. This is also a good way to check for grammatical errors. Be sure to check your company’s policies before distributing the employment letter to anyone as some businesses have specific instructions for writing these types of records.
Send it in a timely manner
Most frequently, letters of employment are a component of a lengthy, urgent application. Inquire about the due date from the professional who requested the letter. This can help to ensure that you finish the letter on time. You might want to submit the letter before the deadline if your schedule permits to ensure that it will arrive on time. In order to meet the deadline if you are mailing the letter, take shipping times into account.
Confirmation Letter of Employment Sample – Verification Letter Sample
FAQ
How do I write a simple letter of employment?
- Follow a business letter format. …
- State the reason for your letter. …
- Include any information the employee requests. …
- Provide contact information. …
- Proofread the letter. …
- Letter of employment for a current employee. …
- Letter of employment for a future employee. …
- Use the company’s official letterhead.
What do you write in a letter of employment?
- Name of the employer.
- Address of the employer.
- Name and details of the firm requesting the letter.
- Employee name.
- Date of employment.
- Job title of the employee.
- Employee JD.
- Current salary of the employee.
What should a proof of employment letter say?
The majority of employment verification letters include the person’s name, department within the business (you may need to include their specific job title in some cases), and the duration of their employment. If any additional information needs to be shared, ask your employee.
What are examples of proof of employment?
- Recent pay stubs or vouchers.
- Earnings Statements.
- Recent bank records showing payroll direct deposits.
- 2019 Federal Income Tax Statement.
