In many corporate interviews, hiring managers might ask questions about the technology listed in the job description. Microsoft Outlook, a common email program, is one something about which hiring managers could ask technology professionals and other corporate employees. Learning what to expect from these questions can help you prepare your own answers for an interview. In this article, we discuss 17 Microsoft Outlook interview questions you can expect, including ones about basic use, back-end technology and email best practices.
TOP 10 Microsoft Outlook Interview Questions and Answers 2019 Part-1 | Microsoft Outlook
1 What is the incoming mail server?
Depending on the role you hope to get, you might explain the rules and technical needs for incoming mail servers. Consider referencing the specific protocols used for your server and your basic knowledge of how this functions.
Example: “An incoming mail server is where the web client stores mail before its delivered. We used Outlook Express as our email client using IMAP for mail deliveries. I managed both the incoming and outgoing mail servers in my last position, ensuring safe and fast connectivity for employees to send, retrieve and download messages.”
How do you use the archiving features?
Showing that you use the archiving feature can show that youre mindful of storage space and keeping an organized inbox. Consider providing the steps you take to archive your mail and why this feature is useful.
Example: “I regularly archive emails I might need later to clear space. In the cleanup tools, I click on the folders and sub-folders I want to archive. I also use the auto-archive feature to automatically store emails older than 100 days, so I can minimize some of the manual archiving.”
How do you filter your inbox?
Hiring managers may want to know your expertise with some advanced features, like rules. This, like creating a signature, shows your desire to automate tasks and maintain an organized inbox.
Example: “I created several rules in Outlook at my previous job. The most helpful was filtering all of my emails from the manufacturing department to their own folder. In the “Tools” section, you can create new conditions for incoming messages to filter each out and make sure the inbox stays organized.”
What are some shortcuts you might use?
Talking about your shortcuts shows hiring managers your ability to work efficiently and practice solutions to improve productivity. Consider listing some of the keyboard controls, organizational tools or other shortcuts you used and how they helped.
Example: “Besides automatically filtering emails, I like to use the “Ctrl” and “4” shortcut to switch to tasks and “Ctrl” and “1” to switch back to email. This helped me quickly respond to emails while working on tasks in the other pane. “Ctrl” and “.” helped me navigate to the next message in my inbox quickly while scanning my new emails in the mornings.”
To switch on to the next message in MS Outlook 2013, you have to use Cntrl+Period.
You have to add the e-mail address of unwanted sender into your Outlook.com list, in order to do that
POP3 means Post Office Protocol 3 is a protocol that offers a simple way for users to use mailboxes and download messages to their computers. It allows users to download mails from the mail server to the local server and enables you to read the mail even if you are offline.
Outlook 2013 entitles you to directly write your reply to the mail in the reading panel itself, which is referred as “in line reply”. In order to disable the inline reply, you have to enable the option for regular message editor window instead of in line reply.
File -> Options -> Mail -> Replies and Forwards -> open replies and forwards in a new window
To maximize its use, Microsoft has also released mobile applications for popular mobile platforms, such as iOS and Android. Developers create their own custom software that works with Outlook and Office components using MVS or Microsoft Visual Studio. Furthermore, Windows Phone devices can synchronize almost all Outlook data to Outlook Mobile.
MS Outlook is the web-based personal information manager and suite of webmail, tasks, calendars, contacts and more services from Microsoft. MS Outlook has a lot of real-life relevance. For instance, it can be used as a standalone application, or it can be made to work with Microsoft Exchange Server and Microsoft SharePoint Server for multiple users in an organization, like shared mailboxes and calendars, Exchange public folders, SharePoint lists, as well as meeting schedules.
Can you explain SMTP protocol?
SMTP stands for Simple Mail Transfer Protocol. It is an Internet standard protocol for email transmission. It is the protocol, which is in widespread use today as it uses the process of a store and forward and works with MTA (Mail Transfer Agent) to deliver the email to the recipient email server.
How to configure the google directory so i can find email addresses?
Click the Tools menu > Account Settings > Address Books
New > Internet Directory Services (LDAP)
Next > Server Name: directory.google.com;
More settings > Connection Tab: Display Name: google LDAP; : PORT: 339 >
Search Tab: Search Time out: 60; Search max: 100; Search Base: Customer: o=google.com; uncheck Enable Browsing >
>OK
>Next > Finish
How you can change mail format in MS OUTLOOK?
To change the mail format in Outlook,
- Tap on the tools from the main menu
- It will open a window, select Options from the window
- It will open another window, showing mail set up and mail format — Click on Mail Format option
- Scroll down for a different format and select the format you want like rich text, plain text and HTML
- Click OK
What are the most used shortcuts used in MS Outlook?
Open the Outbox Ctrl+Shift+O
Open the Inbox Ctrl+Shift+I
Add a new task Ctrl+Shift+K
Copy selected text Ctrl+C
Cut selected text Ctrl+X
Open the Print window Ctrl+P
Send the e-mail Alt+S
Send the e-mail you’re composing Ctrl+Enter
Complete the name or e-mail being
typed in the e-mail field if found
in the address book Ctrl+K
Go to folder Ctrl+Y
Create a new e-mail
(when in the Mail section) Ctrl+N
Bold highlighted selection Ctrl+B
Italic highlighted selection Ctrl+I
Reply to an e-mail Ctrl+R
Forward an e-mail Ctrl+F
Send and receive all e-mail Ctrl+M
Mark selected e-mail as read Ctrl+Q
Mark selected e-mail as unread Ctrl+U
Move e-mail to folder Ctrl+Shift+V
Create a new contact Ctrl+Shift+C
Create a new appointment in
your calendar (from any section of Outlook) Ctrl+Shift+A
Can you explain Timeframe for Conversion?
The Library will be converted this Spring. One weekend early this summer, email and calendaring will be unavailable while data from Meeting Maker is brought over into Exchange. The Meeting Maker system will then be shut down and that Monday you will begin using calendaring in Outlook. Until then, all meetings should originate in Meeting Maker. To ensure a smooth transition, everyone must be on Exchange prior to June 1.
FAQ
What is MS Outlook interview questions?
- 1) Explain what is IMAP (Internet Message Access Protocol)? …
- 2) Explain what is POP3 protocol? …
- 3) Explain what is SMTP protocol? …
- 4) Explain how to create an e-mail signature in an Outlook? …
- 5) Explain what is new in Outlook 2013?
What is MS Outlook and its importance?
What are the five main parts of Outlook?
