Email templates, yes! You heard it right. You can use this template whenever you launch an ILT session live by downloading it from this page. Creating your training program at the same time will be very convenient. If you need to make any last-minute adjustments, it will be useful.
The only thing you need to do is download and save the template so you can access it whenever you need it. This is applicable to a wide range of programs, such as training sessions, webinars, or workshops. All you need to do is make sure the templates for the training’s content have a few minor changes.
I would like to invite you to attend a training for [training’s purpose] on [date], at [time]. The training will take place at [location]. This training is [mandatory or optional] for employees to attend. This training covers [detail about training] and [detail about training].
What is in a training email?
The following should be included in a training email sent to staff members:
What is a training email?
An email announcement for group training or orientation is known as a training email. It includes information about the date, time, and location of the training as well as specifics about its goal. Typically, emails that provide employees with training are written by members of management, supervisors, or administrators.
Tips for writing a training email
The following advice should be kept in mind when composing a training email:
Proofread
Check your email for formatting and spelling errors before sending it. Employee comprehension of the email’s content may improve if the email is sent without errors. Consider asking a colleague to review your email to spot any mistakes you might have made.
Include a copy of print media
In the training email, try attaching a copy of the printed materials. Print media includes flyers, brochures or posters. Since the flyer probably has images or graphic designs that correspond with the event, including print media in your email may increase employee engagement.
Include a call to action
You might want to add a call to action so you can make sure every employee got their email. A call to action could also reveal how many workers intend to attend the training. Here are some illustrations of calls to action you might use:
How to write a training email
Use these steps to help you create a training email:
1. Include a subject
An email’s main message is summarized in the subject line. In the subject line, you can either state the training’s date and time or its objectives, such as professional development or skill development. Here are some examples of subject lines for training emails:
2. Create a greeting
To open the email, include a professional greeting. You could use a salutation like “Dear colleagues” or “To whom it may concern” if you’re sending a mass email to many employees. You can add personalized greetings for each employee, along with their name and job title, using certain emailing features.
3. Craft your opening paragraph
Include the time, date, and location of the training in the opening paragraph. You can also mention briefly some information about the training, such as whether a guest speaker will be present or whether it will be virtual. Include a phrase stating whether or not workers are required to attend the training.
4. Write your second paragraph
Include the rationale behind why your workplace is conducting this training in your second paragraph. For instance, you might mention that you’re holding a safety skills training session so that your coworkers are aware of the proper safety precautions, such as fire exits and earthquake drills. Include details about the advantages that staff members might experience as a result of the training, such as the possibility of learning a new skill or gaining experience in a position they are unfamiliar with.
5. Include a final paragraph
Include details about the supplies that employees will require to successfully complete the training in your concluding paragraph. You could ask staff members to bring a laptop, pencils, a notepad, or a packed lunch. Include a line encouraging staff to get in touch with you for more details or with inquiries about the training.
6. Finish with a closing
To finish your email, include a professional closing. At the end of your email, include your full name and position so that employees know who to contact with inquiries. Here are some examples of professional closings:
Training email template
Here is a sample template to use when creating a training email:
Subject: [Brief summary of the trainings purpose, date or time]
Dear [Name],
I’d like to extend an invitation to you to attend a training for [purpose of the training] on [date], at [time]. The training will take place at [location]. This training is [mandatory or optional] for employees to attend.
This training covers [detail about training] and [detail about training]. You might discover that this training can provide you with [training benefit] and [training benefit]. The goal of this training is to [goal of training]. By [date], please reply to this email with information about your attendance at the event.
To ensure that you successfully complete this training, we ask that you bring [training material] and [training material]. Contact me if you have any additional inquiries about the training program. I appreciate your time, and I hope to see you at the training.
Sincerely,
[Your full name]
[Job title]
Training email example
Here is an example of a training email:
Subject: IT training on 9-6-21 at Capital University
To whom it may concern,
On September 6, 2021, at 9 a.m., I’d like to invite you to a training on how to use the organization’s modernized IT systems. m. The instruction will take place in the campus lecture hall at Capital University. This training is mandatory for employees to attend.
Information on new software systems, employee login credentials, passwords, and user interface are covered in this training. You might discover that this training can improve your comprehension of how to use business software and communicate with coworkers via business messaging software. This training aims to familiarize you with cutting-edge technology and instruct you on how to effectively use the new features and applications. Responses are required by August 15 in order to secure your attendance at this event.
We ask that you bring a notebook and writing implement so that you can take notes throughout the training course and finish it successfully. Contact me if you have any additional inquiries about the training program. I appreciate your time, and I hope to see you at the training.
Sincerely,
Martha Ryan
Account Team Lead
4 Proven Email Marketing Templates
FAQ
How do I write a letter of request for a training course?
You are cordially invited to [name of course] on [date], from [start time] to [end time], Dear [employee name] Please save the date in your calendar. Keeping in mind [main objective], you will have acquired [skills/knowledge achieved] after completing the [session(s).
How do you request training?
- Research. …
- Ask for help. …
- Present the benefits. …
- Show your commitment to the company. …
- Outline the options. …
- Show the return on investment potential.
What should I write for training?
- Tip 2: Explain the benefits. The primary advantages of your participation in the training should be highlighted in your training request.
- Tip 3: Show your best self. You should demonstrate your commitment and allegiance to your organization and team.
- Tip 4: Make it easy on your boss.
