In the modern digital age, PDFs have become a go-to format for transferring documents. With its portability, scalability, and simple display, PDFs are a reliable way to share documents across digital platforms. However, when creating a PDF from a Word document, it’s important to remember to retain hyperlinks, as they are a crucial element to providing the reader with a great viewing experience. In this blog post, we’ll take a look at the process of creating a PDF from a Word document and discuss the three-step process of preserving hyperlinks when making the transition. From creating a new PDF file to adding hyperlinks and optimizing the file, we’ll explore the different ways you can ensure that you keep all the important details intact.
- Open the Word document. Open the Microsoft Word application to access your documents. …
- Pull up hyperlinks window. …
- Insert the hyperlink into the document. …
- Save the hyperlinks. …
- Convert to a PDF.
How to convert Word to PDF with hyperlinks
Here are the steps you can take to convert Word documents to a PDF:
1. Open the Word document
Open the Microsoft Word application to access your documents. Next, choose the Word file you want to convert to a PDF. You can choose an existing document or create a new one to convert to a PDF.
2. Pull up hyperlinks window
A hyperlink is a link that has text attached to it that users can click on to access the link. As an illustration, if you link to a website for education, you might also include text that reads, “Education Websites Name,” which users can click to access the website. Insert the hyperlinks you want to transfer to the new PDF document after opening your Word document.
To accomplish this, click the “Insert” button at the top of your window. After that, choose “hyperlink,” which opens a window allowing you to add the desired link. This enables you to add a hyperlink that you can use to access a PDF.
3. Insert the hyperlink into the document
Open the website you want to link in your document in a separate tab or window. Right-click the link at the top of the new tab or window and select “Copy” from the drop-down menu to create your hyperlink. The link will then be inserted after you click on the address box in the hyperlink window and choose the “Paste” option from the drop-down menu. then select the “Text to display” box in the window. This is the text that you can use to represent the hyperlink in the document.
Fill in the box with the text you want to display. Try to accurately represent the link in the message so that users can easily understand and use it. For instance, you could put text that reads “10 tips to improve your nutrition and diet” next to a link to a website that offers advice on how to improve your diet. After that, users can access the link by clicking on the text.
Here are some additional suggestions for text you could put above your link:
4. Save the hyperlinks
Click the “Ok” button in the hyperlink window after adding the hyperlinks. This displays the hyperlinks on the screen. Check that your display text appears normal in your document.
5. Convert to a PDF
It’s time to convert the Word document into a PDF after adding your hyperlinks. To do this, click “File” in the window’s upper left corner. This causes a drop-down menu to appear. From that menu, hit the “Save as” option. Put a name in the “File name” box to create a name for your file. Choose a file name that is simple to understand so you can locate it later.
A box with the words “Save as type” is located below the “File name” box. A menu of conversion options appears when you click on this box. Select the option that says “PDF. Choose “Save” from the top left corner’s menu after that. After pressing “save,” the file is saved as a PDF with clickable hyperlinks.
Why is it important to convert Word to PDF with hyperlinks?
It’s crucial to understand how to preserve hyperlinks when converting a Word document to a PDF so you can still access them in your new document. You might want to send a document via a mobile device or keep the formatting intact. You must transfer the clickable links to the PDF document if your Word document contains hyperlinks that users must be able to access.
Tips for converting to PDFs with hyperlinks
Here are some suggestions to keep in mind when creating hyperlinked PDFs from Word documents:
Check that the links work properly
Sometimes, when moving from a Word document to a PDF, hyperlinks might download incorrectly. Verify the hyperlinks in your PDF document after saving them. Make sure you click each link and verify that it takes you to the right website. By choosing the “Add document link” button in the toolbar at the top of the window, you can delete an incorrectly downloaded link and add a new hyperlink inside the PDF document.
Practice converting hyperlinks
Before converting crucial documents, it’s crucial to practice turning Word documents into hyperlinked PDFs. Create a Word document with a number of links in it so that you can convert it and gain confidence in converting many links. Make sure each link you create is tested again to ensure that it functions.
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How to Add Hyperlinks to Word and Convert to PDF
FAQ
Why do my word hyperlinks not work in PDF?
Use the MS Word 2013 Export feature or the MS Word 2007 Save As feature if links in your PDF don’t work. All of my ebook’s links were intact and clickable when I exported it as a PDF. Go to File menu and then select Export To option. Then click PDF or XPS.
How do I keep hyperlinks active in a PDF?
- Open Adobe Acrobat and select “File,” then “Open” to find and access the desired PDF.
- Select “Content” from the menu under “Content,” then click the “Link” option.
- Find the location where you want to connect to a link.
How do you make a PDF with clickable links?
- To edit a link, select Tools Edit PDF Add or Edit.
- Drag a rectangle where you want to create a link.
- Select your link appearance from the Create Link dialog box that appears.
- Select the destination for your hyperlink.
