Event planning is an intricate and rewarding job that requires a great deal of organization and attention-to-detail. Within this role, there are several different job titles one can take on to reflect the many aspects of event planning. From the creative-minded to the logistical-focused, there is a job title to suit each style and preference. A job title is an important part of the event planning process, as it not only helps distinguish who is responsible for what, but also reflects the depth of experience and skill set a person has. In this blog post, we’ll explore some of the job titles commonly associated with event planning and discuss the responsibilities associated with each role. We will also discuss why it’s important to have accurate job titles for the event planning process, and how these titles can help ensure the success of any event.
Event coordinator titles
Some event planner positions do not require any experience. Here are some job titles for coordinators and other entry-level positions in the event planning industry:
A party host’s main responsibilities include hosting a planned event, such as a birthday, anniversary, or baby shower. They might set up the party, hire vendors, serve food and drinks to guests, clean up after the party, and more.
A site coordinator’s main responsibilities include conceptualizing events, hiring and training staff to work them, and organizing their setup and breakdown. They assign daily tasks and attend to clients’ needs.
An event coordinator’s main responsibilities include assisting an event manager or planner with the preparation and coordination of an event. They consult with clients to determine their needs, look for potential sites, hire vendors, and develop staff. Event coordinators may also handle billing and invoicing.
What is an event planner?
A professional who helps an event succeed is an event planner. Event organizers may work with a wide range of clients from a variety of industries. It may be necessary for event planners to coordinate vendors, secure locations, plan for an event’s logistics, make a timeline of key event details, and stick to a budget. Among other skills, event planners need to be well-organized, pay close attention to detail, be creative problem solvers, and be able to multitask.
Event management titles
These positions as event planners typically call for some prior experience, a bachelor’s degree, or additional duties beyond event planning:
A manager of volunteer services is in charge of hiring, developing, and delegating tasks to a team of volunteers. They may assign tasks to volunteers, if necessary for a significant event.
An event specialist’s main responsibilities include organizing, managing, and planning events to meet the needs of clients. They collaborate with the marketing team to identify a target audience, create advertisements, sell tickets, and promote events in other ways to ensure their success.
A venue manager’s main responsibilities include collaborating with clients and event organizers to plan events that will take place at their venue, which could be a conference room, ballroom, hotel room, or theater. They make certain that everyone involved in the event and the planning process uses the space appropriately and cleans up after the event. Venue managers can promote their area, keep up their relationships with regular customers, and reach out to potential customers.
A social media manager’s main responsibilities include representing a business or brand on various social media platforms. They might interact with the audience, develop marketing initiatives and advertisements, compile data, and advertise a company’s goods and services. On one of the brand’s social media channels, a social media manager may also host a virtual event and advertise it to draw attendees.
A special events manager’s main responsibilities include planning and carrying out an organization’s special event successfully. They generate interest in the event, pinpoint the target market, produce marketing materials to advertise it, and stick to a budget. In addition to working with internal departments as necessary, special events managers may conduct interviews and hire temporary staff for the event.
A community manager’s main responsibilities include fostering relationships between a brand and individuals within a community or group. They put on events to build brand recognition and customer loyalty, or they might attend events to represent their business. To inform specific groups about the event, community managers collaborate with other departments, such as those in communications, marketing, and advertising.
A hospitality manager’s main responsibilities include controlling the operations of a hotel, restaurant, or other busy spots frequented by tourists and other guests. They employ personnel, put in place policies and procedures that keep visitors content, and cooperate with visitors who want to host events. Hospitality managers talk with guests about event options, sign contracts, sell more event options, talk about timelines, and stay within a budget.
The main responsibilities of an event planner include selecting the venue for the event, finding and hiring vendors, concluding contracts, obtaining bids, and managing the budget for the event. Event planners may be self-employed, employed by an event planning firm, or employed by a business that offers clients and visitors event space and event planning services, such as a hotel.
A wedding planner’s main responsibilities include assisting couples who are engaged with planning their wedding. This typically includes the wedding ceremony and reception. Meeting with clients, reviewing and negotiating vendor contracts, creating a timeline, finishing their work on time, and planning the needs of the bride and groom and their guests on the big day are all tasks performed by wedding planners.
An event manager’s main responsibilities include organizing and planning events and communicating with clients about their needs. Typically, they oversee a group of coordinators and event planners by assigning tasks as needed. Additionally, event coordinators ensure that clients complete contracts and pay according to the payment schedule. They may also negotiate pricing and included services.
A resort manager’s main responsibilities include working at the resort and planning events for visitors and guests. They consult with visitors who want to hold an event at their resort, create staff schedules to accommodate the event’s needs, work with additional vendors, and manage the day-of-event specifics. A monthly calendar of events that the resort hosts for its visitors can also be made by resort managers.
A fundraising manager’s main duties include raising money for the company they work for, which is typically a nonprofit charity. Events may be held to highlight the work of the organization and to entice individuals, organizations, and other companies to donate.
Specialized positions in event planning
These event planning positions concentrate more on distinctive events or special meetings. While some positions require at least a bachelor’s degree, others may only call for a particular level or type of experience. Here are some specialized positions in event planning to consider:
An activities director’s main responsibilities include creating and planning events for the facility’s residents and guests, which may be a college apartment building, senior living community, or summer camp. They manage a budget, hire personnel, plan logistics, and develop activities that will appeal to both locals and guests.
A catering manager’s main responsibilities include developing food menus, assigning staff to events, and serving attendees. They may also place supply orders, set up food stations, and help with event planning as required.
The main responsibilities of a meeting planner are to communicate with managers or clients to comprehend these meeting needs, then to plan and organize meetings based on their discussions. They might have to place food orders, set up rooms, make copies of reports and presentations, and connect all the computer hardware. Meeting organizers can set up a variety of meetings, including board meetings and investment pitches.
The main responsibilities of an event producer are to ensure that every aspect of the event works in unison. They may oversee personnel, communicate with vendors, prepare the venue, follow the schedule, and collaborate with technology specialists for lighting, audiovisual equipment, and music.
A sponsorship manager’s main responsibilities include managing the relationship between a company and its sponsors. They could market and negotiate contracts, create packages for sponsorship, and organize occasions that highlight their sponsors. In order to close a sponsorship deal, sponsorship managers may also invite potential sponsors to their hosted event.
Principal responsibilities: A director of events is in charge of managing the personnel who work at events. They typically oversee a group of event coordinators and managers. In addition to conceptualizing and organizing sponsorship events, public events, and promotional events, the director of events may collaborate with public relations to write press releases to market the event to its target audience.
A philanthropy manager’s main responsibilities include maintaining business ties with philanthropists who support their organization. They organize and plan events for both current and potential donors, giving them a venue for networking and learning more about the charity they support.
An account executive’s main responsibilities include managing the connections between clients and brands. They assist their client by organizing events, promoting their brand, making advertisements, and other things.
A marketing manager’s main responsibilities include overseeing a marketing department, developing a budget, coming up with ideas for advertisements, and approving marketing materials. They draft contracts, collaborate with vendors, market and organize events for their company or a client group, typically with the intention of raising brand recognition or promoting a business’s goods or services to a specific audience.
A development director’s main responsibilities include creating plans to raise money for their organization. Development directors are typically in charge of organizing events and managing a team of fundraisers to raise money for a particular cause.
Other event planning job titles
To find a position that best suits you, look into these additional job titles for event planners:
How to Search For Event Planning Jobs Titles
FAQ
What is another title for event planner?
Event Planner or Event Analyst. Exhibition Coordinator. Special Events Planner. Convention Planner.
What are the different titles of an event manager?
- Event coordinator: This position is probably the first step in pursuing a career in the field.
- Event Supervisor: …
- Event Manager: …
- Event Designer: …
- Event Planner: …
- Event Producer/Director/Senior Producer/Executive Director: …
- Party Planner: …
- Wedding Consultant:
What are the different types of event planners?
…
Corporate Event Planning
- Corporate Meeting & Seminar Planner. …
- Corporate Bonding Retreat Planner. …
- Charity & Non-Profit Event Planner. …
- Conference Planner.
What do you call a professional party planner?
But there are numerous names for the person they hire. The terms “event planner,” “party organizer,” “event coordinator,” and “party manager” are numerous, but they all appear to be used largely interchangeably.
