It’s not always necessary to write a resignation letter to leave a company, but rather to leave a position within the company. It is typical to change departments, accept a new title, and submit a letter of resignation to the new employer. This letter might be required by the human resources department to keep on file after the salary increase, additional benefits, or formal job title change.
It’s critical to understand the difference between resigning from a position where there is an end of employment and leaving a current job to accept a new position within the same company. For instance, leaving a job where the end date of employment would be updated on the resume The sample letter provided here should only be used when accepting a new position with the same company, not when choosing a new employer or a career path.
HR may still send an offer letter during a change of roles within the organization or department. The resignation date on the letter of resignation should serve as the official resignation date for the old job responsibilities, and the official resignation letter should also include the date on which the new job responsibilities were accepted.
One manager to another may still require a transitional period. A transition period is considered two weeks’ notice. This enables a colleague, new hire, or other employee to take over the position. The resignation letters’ effective dates should match if the manager or supervisor accepts resignation from the position immediately. Though, a two-week notice period is common. This enables the employee to finish any ongoing projects that are necessary for the current position.
- Include an informative heading. …
- Begin with a topic sentence. …
- Explain your current position. …
- Name the department you would like to join and explain your desire. …
- Include any new accomplishments. …
- Finish with a conclusion and respectful sign-off.
How to write a letter to change departments at work
It’s beneficial to strike a balance when expressing your goals in a letter to change departments at work between being straightforward and showing respect for the company. You can use the following steps as a guide when composing your letter:
1. Include an informative heading
By including important information in your heading, you can show that you have good organizational skills and facilitate the review process. Your name, address, phone number, and email address could be included. If you wrote an email, it’s helpful to include a succinct subject line to immediately inform the reviewer of its content. When they later search their inbox, this might also assist them in finding your email.
2. Begin with a topic sentence
Your letter should start with a topic sentence outlining your desire to switch departments. This could make your letter more understandable and show that you respect the time of your reviewers. It can be beneficial to express your admiration for the company in this opening phrase or paragraph. Maintaining a respectful and appreciative demeanor will demonstrate your commitment. Think about mentioning how much you’ve enjoyed working with the company thus far.
3. Explain your current position
You may continue your letter by mentioning your current position. You can mention your current department, your current job title, and your current manager’s name. In order to demonstrate that you are a dependable and hardworking employee of the company, it can also be beneficial to provide some context regarding your current position.
For instance, you could discuss your employment history with the company and the duties you have. Additionally, you can mention taking part in significant company initiatives or citing positive reviews. This is your chance to demonstrate the value you currently bring to the business, which might support your argument that you would be more valuable in a different department.
4. Name the department you would like to join and explain your desire
You can discuss your current relationship with the company and then mention that you’re interested in switching departments. Start by identifying the specific department you are interested in joining to do this. Consider checking the hiring section of your company’s website to see if there are any open positions in that department before writing the letter. If so, you may reference those positions specifically. If not, you can specify the department and state that you would like to be taken into consideration for any positions that might open up.
This is also a good opportunity to discuss your reasons for wanting to switch departments. Instead of concentrating on the potential career opportunities offered by the new department, think about why you might want to leave your current position. This could demonstrate that you are a cooperative team player who cares about the success of the business as a whole. You can also mention how you want to advance professionally within the organization.
5. Include any new accomplishments
Additionally, it can be helpful to list any new accomplishments or credentials that may make you a strong candidate for the position. Consider listing relevant educational or job experiences. Additionally, you can discuss how your present position may have assisted in preparing you for the new department. Think about any fresh abilities you may have gained since applying for your current position, and mention them in your letter.
6. Finish with a conclusion and respectful sign-off
You could close your letter by expressing gratitude to the reviewer for their time and consideration. The complexity of the hiring process and your respect for them can be demonstrated in this way. You can use this opportunity to provide any additional details that aren’t covered in your letter, like submitting an updated resume or adding another document.
Why you may request to change departments
For a number of reasons, a person may ask to switch departments at work. After completing a new training program or earning new credentials, some people might decide they’re interested in a different career. Others may find that their interests might change and develop. Over time, a coworker in a different department’s work may start to appeal to them more than their own. In these circumstances, it might be simpler for candidates to locate a new position within their current company that complements their skills and interests.
When applying for an open position within a company, there are a few factors that may favor internal candidates. One factor is that management has quick access to your work records and can ask your coworkers for professional references. Some businesses might also be eager to help their employees develop professionally. This is why they might want to assist a current employee who expresses interest in developing within the business.
Template for a letter to change departments at work
Use the following sample as a template to write a letter asking to switch departments at work. It’s helpful to keep in mind that there are various formats for writing this kind of letter. You may decide to alter the format provided by this template as you create your own:
[Name]
[Address]
[Phone number]
[Email address]
[Date]
[Name of recipient]
[Job title of recipient]
[Company name]
[Company address]
Subject line (if applicable): Department Transfer Inquiry
Dear [Recipients name],
I’m writing to express my respectful interest in being transferred to another department. I have greatly valued my time spent working with the [company] team and anticipate continuing to contribute to the company’s mission.
I currently work in the [current department name] department as the [job title], reporting to [name of current manager]. I’ve held this position for [number of years] and every review has been favorable. I am particularly proud of my contributions to [certain projects].
I would like to put myself forward for consideration for the new [role title] that has recently become available in [department name]. I feel that my knowledge and skills have adequately prepared me for this opportunity. In my current capacity, I have learned [skills]. Additionally, I have a lot of prior experience in [previous role], which has helped me become an authority in [relevant skill]. This is the reason I think the chance to continue working for this company in the [role name] is the best opportunity for me to advance professionally.
I hope you consider my interest in your selection process. I’ve included my most recent resume, and I’d be happy to provide any other documents you might require. Feel free to reach out with any further questions.
Thank you very much for your time and your consideration.
Sincerely,
[Your name]
Example of a letter to change departments at work
Here is an example of how you could modify and complete the template to suit your business needs:
Jane Smith
Jacksonville, FL
(900) 777-4444
12/12/2021
Noah Xi
Manager
Grainerly Company
Jacksonville, FL
Subject: Departmental Transfer Inquiry
Dear Mr. Xi,
I’m writing to express my respectful interest in being transferred to another department. I have cherished my time spent working with the Grainerly team and anticipate continuing to support its objectives.
I am currently employed by the marketing division as an Assistant Social Media Planner, reporting to Andrew Norman. I’ve been in this position for two years, and each review has been favorable. My contributions to the “All For Her” campaign, which gained international recognition after going viral on social media, make me especially proud.
I would like to submit myself for consideration for the position of new Sales Associate that has become available in the sales department. I feel that my knowledge and skills have adequately prepared me for this opportunity.
I’ve grown very familiar with Grainerly’s products and marketing approach in my current marketing position, which may make it easier for me to connect with customers. Additionally, I have a wealth of prior experience working as a customer service representative, making me an authority in client communications. This is why I think that the chance to continue working for this company as a Sales Associate is the best opportunity for me to advance professionally.
I hope you consider my interest in your selection process. I’ve included my most recent resume, and I’d be happy to provide any other documents you might require. Feel free to reach out with any further questions.
Thank you very much for your time and your consideration.
Sincerely,
Jane Smith
Request Letter for Change of Place of Posting | Letters in English
FAQ
How do I request a change in the department?
Dear Manager, I am writing to you to discuss my department. Sub: Application for Change of Department in Company Since I’ve been employed by the same department for three (or so) years, I’m not listed on the rotation time table. (Describe in your words).
How do you ask to change departments at work?
Depending on the organization and your rapport with managers and staff, there are a variety of ways you can ask for a transfer. These consist of an informal or formal conversation with your manager or the human resources division and a written transfer request.
How do I write a letter requesting change in work schedule?
I’m writing to request a change to my shift schedule, dear [name of supervisor, employer, or superior responsible for shift changes]. I currently hold the position of [position] at [company] and work [current work hours]. I’d like to switch my shift for the foreseeable future to work [desired shift]
How do I write a letter to request a change in designation?
Since _______ (work period) I, ___________ (Name) with _________ (EMP ID), have been employed by your company. I humbly ask that my department and position be changed from ____ to __________. I think I qualify for the new job I’m applying for.
