When it comes to job hunting, many job seekers don’t realize the power of direct contact. Emailing a hiring manager directly can be a great way to highlight your skills and demonstrate your enthusiasm for a job opportunity. With the right approach, you can stand out from the crowd and make a lasting impression. It is important to remember that when emailing a hiring manager, your email should be professional and to the point. Do some research on the company, the job opening, the hiring manager and tailor your email to the opportunity. You should also use an appropriate greeting, include your contact details and a link to your online portfolio or resume. Additionally, make sure to clearly state why you are a good fit for the job and explain why you believe you would be an asset to the team. Following these steps will help ensure your email is well received, and can lead to positive outcomes such as an invitation to an interview.
How to write an email to a hiring manager
You may approach a hiring manager in a variety of ways, depending on the position you’re applying for, the company, your background, and other contextual factors. However, there are a few crucial steps you can follow to write an efficient email that will help you stand out during the job application process. The following five steps will help you create your unique message:
1. Find the hiring managers contact information
You must first find the hiring manager’s contact details in order to contact them. This may be difficult if you don’t know the hiring manager’s name, but you can occasionally find out who posted a job listing or by visiting the company’s staff page.
Once you know their name, you might be able to locate their contact details through social media sites, business websites, networking sites, or by conducting general online research. After conducting your search, you can determine how to approach them most effectively. Email is always a good option for business correspondence, but if you notice that a hiring manager is particularly active on a networking platform, you might think about messaging them there instead. These platforms typically offer informal and low-pressure methods of communication, which may improve your chances of receiving a response.
2. Write a brief and direct message
You can start drafting your message as soon as you have the hiring manager’s contact information. Begin the email by addressing the hiring manager by name, and then write a succinct, polite message. Remember that your goal in contacting a hiring manager directly shouldn’t be to start a lengthy conversation, but rather to introduce yourself professionally and express your interest in the role. You should only include basic information, such as details about your candidacy or applicable skills. When expressing your enthusiasm for the position in writing, be sure to be succinct and keep a friendly tone.
3. Include your name and the jobs title
When writing the email’s body, remember to include your name and the position you’re applying for. A hiring manager should be able to quickly and easily access your materials and application using your email as a guide. Most hiring managers manage multiple job openings and candidate contacts at once, and part of the reason you’re emailing them in the first place is to introduce yourself. You should therefore be as open and honest as you can with this information to avoid any misunderstandings and to aid the hiring manager in learning your name.
4. Ask to keep in touch
It’s crucial to respect the hiring manager’s deadline and the application process when emailing them after submitting your application. Therefore, try to refrain from requesting an interview or an update at this early stage of the application process. Instead, you can request to stay in touch with them and establish a business relationship.
This can be accomplished by requesting their contact information on a networking website or by asking to schedule a brief informational interview at a time that is convenient for them. By maintaining a personal connection with the hiring manager, you may be able to stand out from the competition and gain an advantage during the interview process.
5. Reread and revise
You must ensure that you read your email again and make the necessary revisions, just as you would with any other professional document you create. This will enable you to communicate clearly and exhibit your attention to detail. First, read the email again and check the text for any possible inconsistencies, such as spelling, grammar, or syntax mistakes.
You might even think about having a reliable friend or coworker review the email and provide comments on your organization and wording. This can help you get a second opinion on your writing and the tone you use when speaking to the hiring manager. Be thorough in your revisions after fixing any errors, and make sure to read the email at least one more time before sending it.
Reasons for writing an email to a hiring manager directly
Directly approaching a hiring manager can help you expedite the job search process and be beneficial. But first, ensure that you have followed the application procedures specified by the employer and that there are no restrictions on direct contact. Never submit your application outside of the company’s standard hiring process instead of contacting a hiring manager.
Here are a few explanations as to why you ought to think about sending a hiring manager an email:
Email templates for contacting a hiring manager
It can be difficult to write an email to a hiring manager at first. It’s crucial to keep your writing clear, concise, and enthusiastic as you draft your message. Two straightforward email templates are provided below to help you when contacting a hiring manager:
Template 1
Dear [hiring managers name],
I hope this message finds you well. I recently applied for the [position name] position with [organization name] under [your name]. I’m thrilled about the chance to be given consideration for this position because I think my [skill 1] and [skill 2] would be a great fit. Please get in touch with me if you need any more details.
I look forward to finding out more about the opportunity. Please add me to your network on [social media website] if you’d like to stay in touch in the interim.
Best wishes,
[Your name]
Template 2
Hello [hiring managers name],
My name is [your name], and I just applied to [organization name] for the position of [position name]. For your convenience, I’ve attached my application materials, including my resume and cover letter, to this message. Please get in touch with me if you require any additional details.
Because the position combines my interests and experience in [field 1] and [field 2], I think my skills are a great fit. If it’s possible, I’d love to call you to talk with you about the opportunity. Would you have time to chat this week?.
I look forward to hearing from you.
Sincerely,
[Your name]
Example email for contacting hiring manager
You can create your own email using the templates above by adding the relevant information and making sure the details fit properly. Here are two illustrations of how you can use the aforementioned templates to create a strong email when getting in touch with a hiring manager directly:
Example 2
Dear Joan,
I hope this message finds you well. My name is Canella Lee, and I recently applied to Langston Technologies for the position of human resources manager. I’m thrilled about the chance to be given consideration for this position because I think my interpersonal abilities and HRM-related educational background would make me a great fit. Please get in touch with me if you need any more details.
I look forward to finding out more about the opportunity. I’d love to stay in touch in the interim; could you please add me to your Indeed network?
Best wishes,
Canella
Example 1
Hello Toni,
My name is Eric Lowell, and I recently applied to work at Newsom Charter Academy as a humanities educator. For your convenience, I’ve attached my application materials, including my resume and cover letter, to this message. Please get in touch with me if you require any additional details.
Since the position combines my interests and prior work experience in education and humanities research, I think my skills are a great fit for it. If it’s possible, I’d love to call you to talk with you about the opportunity. Would you have time to chat this week?.
I look forward to hearing from you.
Sincerely,
Eric
How to Email a Hiring Manager After Applying for a Job Online
FAQ
Is it OK to directly email the hiring manager?
Unless specifically stated otherwise, it is almost always a good idea to communicate directly with the hiring manager via email. Be cautious when writing your email, and have someone review your application before you click Send.
Is it appropriate to contact hiring manager directly?
Only get in touch with a hiring manager if they directly interviewed you. If you interviewed with someone at a staffing company or in another role, it is improper to contact the hiring manager at the company. Trying to get around a staffing firm might not work out well.
How do you approach a hiring manager in an email?
- Review the job posting. …
- Research the hiring manager. …
- Write a subject line. …
- Address your email. …
- Introduce yourself. …
- Write the body of your message. …
- Add a call to action. …
- Add a sign-off.
Is it okay to email hiring manager before interview?
Establishing personal ties: When emailing a hiring manager, you can establish personal and professional ties that might last beyond the application process. Even if you are not invited for an interview, it is always a good idea to network with other experts in your field.
