As an executive assistant, it is vitally important to ensure you not only give your executive excellent support throughout their busy day, but also maintain the utmost professionalism. An executive assistant letter of recommendation can be extremely beneficial for any potential job opportunities or promotions. These letters of recommendation can provide insight into your performance and capabilities as an executive assistant. It is important to consider what should be included in a letter of recommendation in order to ensure you make a lasting impression.
It is important to highlight any skills and qualities that an executive assistant may possess which could be beneficial to an employer. This includes the ability to multitask, prioritize tasks, work independently, and have a good attitude. It is also important to note any successes that you may have had while in the role, such as completing a project on time, working closely with the executive, and providing excellent customer service. In order to provide a thorough and comprehensive letter of recommendation, it is important to consider any challenges that you may
How to write an executive assistant letter of recommendation
The steps to writing a letter of recommendation for an executive assistant are as follows:
1. Talk to the applicant
It’s crucial to go over someone’s request when they ask you to write a letter of recommendation on their behalf. Ask the person about their most recent professional achievements and the reason they’re looking for a new job if you haven’t spoken with them in a while. To make sure you’re including the most up-to-date details in their letter, ask for an updated copy of their resume.
Its also important to discuss the position that theyre seeking. Ask them to send you the job posting and inquire as to why they are drawn to the position and organization in question. Ask them if they have any specific concerns or topics they would like you to address in the letter. Additionally, make sure to confirm the recipient of the letter and the deadline.
2. Prepare to write the letter
Learn more about the position before you start writing the letter. Review the job description and look for details that match what you already know about the applicant and their background. The company should be researched in order to understand its culture. You could do this to emphasize the unique ways the candidate could contribute to the project’s success.
Also, review the resume the candidate provided to you. Consider printing a hard copy and underlining particulars that correspond to the qualifications or experience specified in the job posting. Make a note of any special information or dates you want to include in the letter.
3. Create an outline
Consider using your notes and research to prepare an outline. To make sure you include everything in your letter, this may be useful for organizing your thoughts. Consider the most crucial experiences, facts, and abilities you want to highlight in your letter, and then use the outline to determine how they might fit into the letter’s overall structure.
4. Format your letter
It’s crucial to format your recommendation letter as a formal business letter. Put your first and last name, as well as your business address, in the top left corner of your document to start formatting it. Think about including personal data like your email and phone number. Enter to add an extra space, then type the date.
Include the recipients contact information underneath the date. If you are aware of the hiring manager’s details, include their first and last names as well as, if appropriate, the company name and their position within the company. If you don’t know this information, you can just write “Hiring Manager” or another generic title with the company name below it. Add the companys address underneath the name.
5. Address the letter
Greeting the recipient in a formal manner at the start of your letter Use a formal salutation, like “Dear,” then the recipient’s first and last names, as in “Dear Mr. Swift. “To Whom It May Concern” and a comma can be used if you don’t know the hiring manager’s name.
6. Introduce yourself
Introduce yourself and the reason you are writing the letter at the beginning of the letter’s body. Give the person’s name and describe your relationship with them, including your relationship’s nature and the length of time you’ve known them. This could be an excellent chance for you to establish your credibility and to support the applicants’ credibility for the position they’re applying for.
7. Discuss specific examples
Discuss specific examples of working with the candidate. Share stories that highlight their skills, experience and certifications. Concentrate on those that most closely relate to the specifications listed in the job posting. Additionally, it’s crucial to highlight particular accomplishments that could set the person you’re endorsing apart from other applicants.
The following are some qualities that an executive assistant should possess and should be mentioned in your letter:
8. Provide personal details
Ensure your letter of recommendation is personal. Include stories about them that illustrate their character and your relationship with them. The recipient may gain a better understanding of the candidate’s personality and what it’s like to work with them as a result.
9. Finish the letter
Write a concluding paragraph in which you reiterate your recommendation for the candidate. Include a call to action asking the recipient to get in touch with you if they have any questions. Think about including the appropriate contact information along with your preferred method of contact. Thank them for reading the letter and taking your recommendation into consideration as you close out this section.
10. Sign the letter
Finish your letter with a closing salutation like “Sincerely,” followed by a comma. Enter, then type your name. Although it is a matter of personal preference, you may also list your employer and professional title within your organization. Make sure to enter more spaces if you plan to mail the letter so that you have room to sign it with a pen.
11. Proofread your writing
It’s crucial to proofread your letter before printing or sending it. Try reading it aloud to make sure each section is simple to understand while carefully reading it to check for any potential grammar mistakes. To ensure you included everything you wanted to share, compare your final letter to your initial outline. Post the letter as instructed by the candidate after making any necessary corrections.
Why is an executive assistant letter of recommendation important?
An executive assistant letter of recommendation is a crucial chance for applicants to present a second party assessment of their competence. Someone who knows them well, such as their current or former employers, may write on their behalf to vouch for their professional credentials. They might provide some additional context for this person’s personality or explain what it’s like to work with them. This might facilitate job offers, promotions, or higher pay for applicants.
Executive assistant letter of recommendation template
Use the following model to write a recommendation letter for an executive assistant:
[Your first and last name]
[Your address]
[Date]
[Recipients name]
[Recipients address]
[Salutation],
[In the opening of your letter, introduce the person you are writing to recommend as well as yourself. Explain your relationship with them. Simple information like how long you’ve known each other should be included. ].
[Discuss specific instances of working with the person you’re recommending in the letter’s body. Concentrate on examples that demonstrate crucial abilities for an executive assistant or duties listed in the job description Write two to three paragraphs for this section and try to include stories that illustrate the candidates’ personalities and how they might specifically help the company succeed. ].
[Write a conclusion that reiterates your recommendation. Include a call to action and let the recipient know you’re happy to help them further if they need it. For their convenience, you can also include your contact information here. Thank them for their time. ].
[Farewell statement],
[Your name]
[Your professional title]
[Your companys name]
Example of a letter of recommendation for an executive assistant
Review the following executive assistant recommendation letter sample to serve as a template for your own letter:
Phoebe Morris
1989 Mescal Way
Nashville, TN 37203
December 15, 2021
Rebecca Hardstark
1982 Stevens Point Street
Nashville, TV 37203
Dear Ms. Hardstark,
It gives me great pleasure to recommend Karen Perry to you for the position of executive assistant at Bullfrog Records. My name is Phoebe Morris. Working with Karen for the past three years at Megaphone Representation Group has been a pleasure for me. She’s been crucial to my success as CEO, and I think your company would be fortunate to have her as a resource.
In the fall of her senior year of college, Karen joined Megaphone as an intern for our music promotions department. She quickly caught the eye of several of our department heads. She stood out from the rest of our intern class that semester thanks to her superb comprehension of the entertainment industry and her attention to detail. She graciously accepted our offer of a full-time position and started the following May, the week after graduating.
Karen worked with us to create and put into place a more effective system for keeping track of our talent and their current information. She maintains contact with every agent and possesses unrivaled organizational abilities. Everyone knows they can rely on her to have the answers, and both clients and staff enjoy talking to her.
At Megaphone, we provide services to a variety of industry professionals in the sports and entertainment sectors. However, I am aware that Karen’s true passion is the music business. She keeps up with the most recent news and trends in the industry, and she regularly makes wise suggestions for changing our strategies for promoting musical artists. I believe she would truly shine with Bullfrog Records.
Karen will no longer be my assistant, which makes me sad, but I couldn’t be more proud to endorse and support her in her efforts to advance her career. Call me at (615) 555-5555 or email me at phoebemorris@megaphone if you have any more questions. com. I appreciate your time and consideration.
Best,
Phoebe Morris
CEO
Megaphone Representation Group
Tips for Writing a Successful Letter of Recommendation
FAQ
What are the top 3 skills of an executive assistant?
- Communication Skills. Excellent communication skills are a must. …
- Organisational Skills. Organisation skills are essential in any type of admin role.
- Good Time Management. …
- Networking Skills. …
- Information Technology Skills. …
- Multi-Tasking. …
- Willingness to Learn. …
- Being A Team Player.
How do I write a letter of recommendation for an assistant?
- Introduce yourself and your relevant position. …
- Describe important aspects of the candidate. …
- Relate the candidate and employer. …
- Conclude the letter.
What three words characterize a great executive assistant?
- Excellent Communication Skills. …
- Exceptional Organizational Skills. …
- Superb Professionalism. …
- Outstanding Collaborative Skills. …
- Willingness to Learn.
What makes a good executive assistant?
An excellent EA thinks independently, is resourceful, innovative, and proactive, and doesn’t require much guidance or supervision. A good executive assistant is a natural decision-maker with the capacity to remain calm under pressure and exercise sound judgment.
