In business, data is often presented in the form of spreadsheets and reports. Although these can be visually appealing, they often lack the impact of symbols and icons that can quickly convey key information. Icon sets are an extremely useful feature in Excel that allow you to quickly and easily add meaning to your spreadsheets. This blog post will explain how you can use icon sets to add visual impact to your Excel reports and spreadsheets. Icon sets can be used to illustrate a variety of meanings, from status indicators to priority levels. You can even use them to suggest the direction of trends or compare one set of data to another. This can be particularly useful for quickly highlighting the main points of a report at a glance. With icon sets, you can make data-driven decisions more quickly, saving both time and money in the long run. So, read on to learn how to use icon sets in Excel.
- Select the range of cells, the table, or the whole sheet that you want to apply conditional formatting to.
- On the Home tab, click Conditional Formatting.
- Point to Icon Sets, and then click the icon set that you want. Tip: Icon sets can be combined with other conditional formats.
When to use icon sets in Excel
The following are some scenarios where Excel icon sets can be useful:
What are icon sets in Excel?
In an Excel icon set, each value has an icon to display its value or a range of values, which is a type of conditional formatting. You have the option to use your own custom icons or the available default icons when using icon sets in Excel. For instance, a teacher might add icon sets to their grade book so that students can quickly see their grades. They could use icons like A for values above 91%, B for values between 80% and 90%, C for values between 70% and 80%, D for values between 60% and 70%, and F for values below 60%.
How to use icon sets in Excel effectively
You can quickly comprehend and organize the data in a spreadsheet with the aid of icon sets. You can use icon sets in Excel by following these steps:
1. Select the cells for which you want to use an icon set
Selecting the cells to which you want to apply an Excel icon set is the first step in the process. If you already have data in a spreadsheet, you can use the click-and-drag method to select the cells you want to use or the column or row headers to select an entire column or row. Before attempting to apply an icon set, it is a good idea to add some data to a spreadsheet if you don’t already have any.
2. Find the “Icon Sets” option in the “Conditional Formatting” menu
The “Icon Sets” option can be found in the “Conditional Formatting” menu after choosing the desired cells. In Excel, look in the “Style” section under the “Home” tab for the “Conditional Formatting” menu. Select “Conditional Formatting” to access a dropdown menu. “Icon Sets” is the option in this menu between “Color Scales” and “New Rule.”
3. Choose the icon set that works best for your information
An additional menu displaying the various options for which icon sets to use with your data appears when you choose the “Icon Sets” option. There are options like arrows, traffic lights and indicators. Depending on the types of values you’re organizing and evaluating in your spreadsheet, you can determine which icon set will work best with your data. For instance, indicators might be the best choice if you’re storing information about user accounts. The stars might be a better icon choice when storing ratings or opinion data.
4. Alter the rules for the conditional formatting
You can change the conditional formatting rules after selecting the icon set that best suits your information. To do this, open the menu by selecting “Icon Sets” and then select “More Rules.” ” option at the bottom of the menu. It then displays a “New Formatting Rule” window where you can specify the values, types, and icons for the conditional formatting. For instance, you can select between percent, percentile, number, and formula under the “Type” option.
Tips for using Excel successfully
These are some tips for using Excel successfully:
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How to Apply Icon Sets in Excel : Tips for Microsoft Office & Windows
FAQ
How do I use icon set indicators in Excel?
- Select a range.
- Click Conditional Formatting under the Styles group on the Home tab.
- Click Icon Sets and click a subtype. …
- Change the values. …
- Select the range A1:A10.
- Click Conditional Formatting, Manage Rules under the Styles group in the Home tab of the browser.
- Click Edit rule.
